Executive Assistant II

Aflac, Incorporated•Columbus, GA

2d•$46,000 - $60,000

About The Position

Aflac is hiring an Executive Assistant II to provide administrative support to executive and department leadership. The role may be hybrid or remote depending on the employee’s location within the continental United States. Employees living within 50 miles of the Columbus, Georgia, or Columbia, South Carolina, offices are expected to work in the office at least 60% of the work week and from home for the remainder. Employees living farther away work remotely from home, though office visits may occasionally be requested based on business needs. The role handles sensitive and routine correspondence and documents, serves as a liaison for executives and visitors, manages calendars and appointments, coordinates travel and meetings, and maintains expense, budget, supply, and filing records. It also provides operational administrative support, helps train administrative staff, and coordinates department and company events. Success requires strong communication, discretion, judgment, diplomacy, initiative, and the ability to work effectively with internal and external customers and senior leaders.

Requirements

High school graduate.
Four years of administrative support experience, including one year supporting executive-level management, or an equivalent combination of education and experience.
Excellent oral, written, and interpersonal communication skills.
Ability to interact effectively and exercise discretion, judgment, and diplomacy with internal and external customers and senior and executive management.
Self-starter.

Nice To Haves

Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) certification.
Bachelor’s degree.

Responsibilities

Prepare sensitive or routine correspondence and documents from drafts or verbal instructions; process routine forms, requisitions, purchase orders, and related materials; and respond to inquiries.
Serve as a liaison among executives, managers, and visitors; review requests, schedule appointments, and resolve problems requiring knowledge of company policies, procedures, and ongoing projects.
Receive, screen, and route telephone calls; place calls; receive visitors; arrange appointments; and maintain the executive calendar.
Coordinate travel arrangements and meetings, prepare agendas and presentation materials, and take and prepare meeting minutes.
Maintain office-supply inventory and initiate purchase orders as needed; reconcile invoices and maintain expense and balance records against budgets.
Compile data and assist the management team in developing the department budget; submit travel and other expenses for payment or reimbursement.
Maintain accurate filing systems and records, release information in accordance with company policies, audit and purge files as appropriate, and ensure record confidentiality.
Provide administrative support for department operations and assist with training and developing subordinate secretaries and other administrative staff.
Coordinate divisional and departmental meetings and events, and support company events such as Employee Appreciation Week and holiday celebrations.
Perform other duties as required.

Benefits

Medical, dental, and vision coverage.
Prescription drug coverage.
Health care and dependent care flexible spending accounts.
Aflac supplemental Accident, Cancer, Critical Illness, and Hospital Indemnity policies offered at no cost to employees.
401(k) plans.
Annual bonuses.
Opportunity to purchase company stock.
11 paid holidays annually.
Up to 20 days of PTO to be used for any reason.
State-mandated sick leave, if eligible.
Other leaves of absence, if eligible, including adoption and parental leave in accordance with applicable laws.