Executive Assistant to Chief Product Officer
About The Position
The Executive Assistant supports the Chief Product Officer by keeping schedules organized, aligned, and free of conflicts so the executive can focus on strategic work and maintain momentum across the organization. The role manages a dynamic calendar, coordinates internal and external meetings, monitors commitments, prepares meeting context and logistics, and serves as a primary point of contact for scheduling and time-sensitive coordination. Additional duties include booking travel, managing expenses, providing administrative support to the Product team, and planning team culture-building activities.
Requirements
- Proven experience supporting senior leaders in a fast-paced environment.
- Strong calendar management skills, including the ability to manage shifting priorities and anticipate needs.
- Excellent communication and follow-through when coordinating across teams.
- High attention to detail, organization, and reliability.
- Ability to handle sensitive information with discretion and professionalism.
- Ability to remain calm and solution-oriented when schedules or priorities change rapidly.
Nice To Haves
- Experience supporting technology, product, or executive leadership teams.
- Familiarity with Google Workspace, Slack, Zoom, and modern productivity tools.
- Prior experience in a role focused primarily on scheduling or operational coordination.
Responsibilities
- Manage the Chief Product Officer’s dynamic calendar, prioritizing meetings and aligning them with organizational needs.
- Coordinate internal and external meetings, resolve scheduling conflicts, place holds, and adjust plans as priorities change.
- Monitor upcoming commitments and proactively flag risks, overlaps, or changes that may affect the executive’s day.
- Ensure executives have meeting context, agendas, and pre-reads provided by others.
- Coordinate meeting logistics, including video links, room reservations, and attendee availability.
- Serve as a primary contact for scheduling requests and time-sensitive coordination across teams.
- Book travel arrangements and ensure proper travel documentation.
- Manage and submit the executive’s expenses.
- Provide administrative support to the Product team.
- Plan and execute culture-building events, including pizza days, snack breaks, birthday celebrations, appreciation weeks, and seasonal team activities.
Benefits
- Competitive medical, dental, and vision coverage.
- Company-paid pension and 401(k) match.
- Three weeks of vacation and up to three weeks of paid sick leave.
- Nine paid holidays and two personal days.
- 20 weeks of paid parental leave for any new parent.
- Mental health resources.
- Backup care and caregiver concierge services.
- Gender-affirming services.
- Pet insurance.
- Free Post digital subscription.
- Leadership and career development programs.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
