Executive Assistant to the Chief People Officer & Chief Financial Officer

Production Resource Group•Secaucus, NJ

19h•Onsite

About The Position

The Executive Assistant provides high-level administrative support to the Chief People Officer and Chief Financial Officer, serving as a trusted partner to these executives and their teams. The role manages complex calendars and priorities, coordinates meetings and travel, prepares reports and presentations, tracks key initiatives, and supports strategic planning. Success requires exceptional judgment, discretion, attention to detail, and organizational skills, along with the ability to anticipate needs and navigate competing priorities in a fast-paced executive environment. The position is primarily onsite and partners closely with senior leadership. The standard schedule is Monday through Friday, primarily in the office depending on business needs. Additional hours, including evenings and weekends, may be required for time-zone requirements, time-sensitive matters, and peak business periods such as executive and Board meetings. The role is based primarily in Secaucus, New Jersey, with occasional work at multiple offices in the New York/New Jersey metro area, including New York City, New Windsor, and Westchester, as needed. The estimated pay range is $90,000–$100,000. PRG offers a collaborative and inclusive work environment and the opportunity to work with a passionate team dedicated to making a positive impact. Pre-employment testing is required. PRG participates in E-Verify.

Requirements

Bachelor’s degree or equivalent combination of education and relevant experience.
At least 5 years of experience providing administrative support to C-suite executives in a corporate, fast-paced environment.
Advanced proficiency in Microsoft Office, including Outlook, Word, PowerPoint, and Excel.
Ability to anticipate needs, solve problems, and work independently.
Demonstrated ability to handle highly confidential and sensitive information with discretion and professionalism.
Strong organizational and time-management skills, including the ability to manage multiple priorities simultaneously.
Excellent written and verbal communication skills.
Positive attitude and energy.
Flexibility to work primarily in the Secaucus office and occasionally at other NY/NJ metro offices as needed.

Responsibilities

Provide comprehensive administrative support to the Chief People Officer and Chief Financial Officer.
Manage complex, dynamic executive calendars, including prioritizing and aligning schedules across time zones.
Coordinate domestic and international executive travel, including itineraries, flights, accommodations, ground transportation, and visa or entry requirements.
Prepare and edit documents, reports, and presentations accurately and professionally.
Ensure executives have appropriate materials printed and ready ahead of meetings.
Prepare and track executive administrative items, such as expense reports.
Act as a liaison between executives and internal and external stakeholders, supporting effective communication and information flow.
Represent the executives in internal communications and with external stakeholders when appropriate.
Handle confidential information discreetly and maintain professionalism in all interactions.
Identify opportunities for process improvement and implement efficient systems to enhance productivity.
Coordinate executive-level meals, events, and off-site meetings, including reservations and catering.
Help drive efficiency, foster cross-functional relationships, and optimize executives’ time and attention for business impact.