Executive Assistant to the Chief People Officer & Chief Financial Officer
About The Position
The Executive Assistant provides high-level administrative support to the Chief People Officer and Chief Financial Officer, serving as a trusted partner to the executives and their teams. The role manages complex calendars and priorities, coordinates meetings and travel, prepares reports and presentations, tracks key initiatives, and supports strategic planning efforts. Success requires exceptional judgment, discretion, attention to detail, and organizational skills, along with the ability to anticipate needs and navigate competing priorities in a fast-paced executive environment. The ideal candidate is proactive, resourceful, and comfortable working onsite in close partnership with senior leadership. This is primarily an in-office role based in Secaucus, New Jersey, with occasional work at other offices in the New York/New Jersey metro area as needed. The standard schedule is Monday through Friday. Additional hours, including evenings and weekends, may be required for time-zone needs, time-sensitive matters, or peak business periods such as executive and board meetings.
Requirements
- Bachelor’s degree or an equivalent combination of education and relevant experience.
- At least 5 years of experience providing administrative support to C-suite executives in a corporate, fast-paced environment.
- Advanced proficiency in Microsoft Office, including Outlook, Word, PowerPoint, and Excel.
- Ability to anticipate needs, solve problems, and work independently.
- Demonstrated ability to handle highly confidential and sensitive information with discretion and professionalism.
- Strong organizational and time-management skills, with the ability to manage multiple priorities simultaneously.
- Excellent written and verbal communication skills.
- Positive attitude and energy.
- Flexibility to occasionally work from multiple offices in the New York/New Jersey metro area, including Secaucus, New York City, New Windsor, and Westchester.
- Ability to work additional hours, including evenings and weekends, when required.
Responsibilities
- Provide comprehensive administrative support to the Chief People Officer and Chief Financial Officer.
- Manage complex, dynamic executive calendars, prioritize commitments, and align schedules across time zones.
- Coordinate domestic and international executive travel, including itineraries, flights, accommodations, ground transportation, and visa or entry requirements.
- Prepare and edit documents, reports, and presentations accurately and professionally.
- Ensure appropriate materials are printed and ready for executive meetings.
- Prepare and track executive administrative items, such as expense reports.
- Act as a liaison between executives and internal and external stakeholders, supporting effective communication and information flow.
- Represent the executives as appropriate in internal communications and interactions with external stakeholders.
- Handle confidential information discreetly and maintain professionalism in all interactions.
- Identify opportunities for process improvement and implement efficient systems to enhance productivity.
- Coordinate executive meals, events, and off-site meetings, including reservations and catering.
- Help drive efficiency, foster cross-functional relationships, and optimize the executives’ time and attention for business impact.
Benefits
- Competitive salary and benefits package.
- Health insurance.
- Dental insurance.
- Vision insurance.
- Paid time off.
- 401(k) retirement savings plan with matching contributions.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
