Executive Assistant to the Chief Medical Officer

Biogen•Cambridge, MA

About The Position

The Executive Assistant to the Chief Medical Officer (CMO) is a pivotal member of Biogen’s Worldwide Medical (WM) team, providing comprehensive administrative support and coordination to the CMO and support to other WM leadership team members. The role organizes large-scale activities and collaborates with administrative and operations staff to facilitate initiatives that support the CMO and medical affairs teams and advance departmental goals. It requires professionalism, urgency, confidentiality, and the ability to multitask and prioritize in a fast-paced environment. The position also coordinates and manages projects, improves processes, and helps drive organizational goals. The role supports executive and team operations through calendar, expense, event, meeting, travel, communications, document repository, recruiting, onboarding, finance, and budget activities. It coordinates WM leadership meetings and large-scale meeting logistics; prepares business and operating review materials; tracks invoices and purchase orders; and collaborates with the CMO, HR Business Partner, other functional staff, and Executive Assistants to improve processes and consistency. The successful candidate is proactive, agile, organized, collaborative, and calm under pressure, with excellent communication and interpersonal skills. Sound judgment, discretion, integrity, attention to detail, initiative, resourcefulness, project management ability, and strong business acumen are important. The role requires an associate’s degree or an equivalent combination of education and experience, and at least five years of administrative experience supporting executive-level teams.

Requirements

Associate’s degree or equivalent combination of education and experience.
At least 5 years of administrative experience supporting executive-level teams.
Ability to deliver efficiently in a fast-paced environment with attention to detail.
Excellent, proactive communication skills and sound judgment in setting priorities.
Maturity, discretion, and integrity, particularly when handling sensitive information.
Team-oriented, collaborative working style and strong work ethic.
Strong project management experience and ability to turn ideas into finished products.
Exceptional organizational skills and resourcefulness, with accuracy in work.
Strong business acumen and ability to absorb new information quickly.
Technical skill in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Proficiency in SharePoint.

Nice To Haves

Experience in life sciences and/or biopharma.

Responsibilities

Build relationships with team members and administrative staff by organizing communication and following up on deadlines and relevant information.
Establish rapport with stakeholders to support the effective management of strategic projects.
Provide administrative support, including calendar, expense, and event management.
Draft and distribute communications on behalf of the CMO to internal and external audiences.
Coordinate WM leadership meetings, including setting agendas, compiling materials, and drafting summaries.
Address complex and ambiguous issues proactively, making responsible decisions with limited information.
Maintain knowledge of relevant Biogen policies and procedures, including Travel & Expense and Compliance Protocols.
Manage travel arrangements and monitor travel progress to resolve issues.
Propose and implement process improvements to increase efficiency.
Create and maintain organizational charts, support staff recruiting, and onboard new hires.
Assist in preparing business and operating review materials for meetings.
Maintain document and knowledge repositories, expedite work items, and initiate follow-up as needed.
Provide finance and budget support by submitting purchase order requests and tracking invoices.
Support large-scale meeting logistics, including room, A/V, and catering coordination.
Collaborate on CMO projects by planning, implementing, monitoring, and evaluating progress.
Work with the CMO and HR Business Partner to enhance business processes, implement best practices, and develop efficient processes.
Work with functional colleagues and Executive Assistants to ensure consistency and efficiency across groups.
Support other administrative staff within the function.

Benefits

Short- and long-term incentives, including cash bonus and equity incentive opportunities.
Medical, dental, vision, and life insurance.
Fitness and wellness programs, including fitness reimbursement.
Short- and long-term disability insurance.
At least 15 days of paid vacation and end-of-year shutdown time off from December 26 through December 31.
Up to 12 company-paid holidays and 3 paid days off for Personal Significance.
80 hours of sick time per calendar year.
Paid maternity and parental leave.
401(k) program with company-matched contributions.
Employee stock purchase plan.
Tuition reimbursement of up to $10,000 per calendar year.
Employee Resource Groups participation.