Executive Assistant to the Chief Advancement Officer

Success Academy Charter Schools•New York, NY

6h•Onsite

About The Position

Success Academy is seeking a highly organized, adaptable, and professional Executive Assistant to support the Chief Advancement Officer (CAO). The position provides high-level administrative and operational support, including managing a complex calendar, coordinating meetings and travel, and helping ensure priorities, deadlines, and day-to-day responsibilities are handled effectively. The Executive Assistant works closely with the Advancement team and communicates regularly with internal and external stakeholders. Success requires strong judgment, discretion, attention to detail, responsiveness, and follow-through in a fast-paced environment. This is an onsite position based in New York City, requiring five days in the office each week. Candidates should remain responsive during standard business hours. Success Academy describes itself as a mission-driven network of public charter schools working to provide children with access to a rigorous, whole-child education regardless of zip code or economic status.

Requirements

Outstanding organizational skills, attention to detail, and follow-through.
Proficiency in Google Workspace or Microsoft Office.
Ability to anticipate needs and act proactively.
Ability to manage multiple priorities calmly and resourcefully.
Flexibility and ability to adapt quickly as schedules and priorities change.
Strong written and verbal communication skills.
Professionalism, discretion, and comfort handling confidential information.
Comfort communicating with donors, partners, and senior stakeholders.
Ability to work independently and collaborate across teams.
Ability to work onsite in New York City five days per week and remain responsive during standard business hours.
Passion for contributing to a mission-driven organization.

Responsibilities

Manage a complex calendar, schedule meetings, and coordinate appointments.
Coordinate travel arrangements, itineraries, and related logistics.
Anticipate scheduling conflicts and adjust plans as priorities change.
Prepare meeting materials, track action items, and follow up on next steps.
Support Advancement team meetings, fundraising events, donor-related activities, and special projects as directed.
Help coordinate meetings and communications with donors, partners, and other key stakeholders.
Handle confidential and sensitive information with professionalism, judgment, and discretion.
Maintain organized records and ensure important deadlines and commitments are met.
Process expenses and support other day-to-day administrative operations as needed.