Executive Assistant to the Chief Medical Officer

Biogen•Cambridge, MA

1d•$88,000 - $114,250

About The Position

The Executive Assistant to the Chief Medical Officer is a pivotal member of Biogen’s Worldwide Medical team, providing comprehensive administrative support and coordination to the CMO and other members of the WM leadership team. The role organizes large-scale activities and collaborates with administrative and operations staff to support key initiatives and the strategic goals of the department. The position requires professionalism, urgency, confidentiality, multitasking, and prioritization in a fast-paced environment. It also involves project coordination and management, process improvement, and support for the CMO and medical affairs teams. The role works closely with the CMO, HR Business Partner, other functional and executive administrators, and internal and external stakeholders. The stated base compensation range is $88,000–$114,250. Regular employees may also be eligible for short- and long-term incentives, including cash bonuses and equity incentives. Biogen describes a competitive benefits package, including insurance coverage, paid time off, retirement and stock purchase programs, tuition reimbursement, and wellness programs.

Requirements

Associate’s degree or an equivalent combination of education and experience.
At least 5 years of administrative experience supporting executive-level teams; experience in life sciences and/or biopharma is described as ideal.
Ability to work efficiently and accurately in a fast-paced environment, with agility and attention to detail.
Excellent, proactive communication skills and sound judgment in setting priorities.
Maturity, discretion, and integrity, particularly when handling sensitive information.
Collaborative, team-oriented approach and strong work ethic.
Strong project management experience and ability to turn ideas into finished products.
Exceptional organizational skills and resourcefulness, maintaining accuracy in work.
Strong business acumen and ability to absorb new information quickly.
Technical skill with MS Office Suite, including Word, Excel, PowerPoint, and Outlook, and proficiency in SharePoint.

Nice To Haves

Experience in life sciences and/or biopharma.

Responsibilities

Build strong working relationships with team members and administrative staff by organizing communication and following up on deadlines and relevant information.
Establish rapport with key stakeholders to support effective management of strategic projects.
Provide administrative support, including calendar, expense, and event management.
Draft and distribute communications on behalf of the CMO to internal and external audiences.
Coordinate Worldwide Medical leadership team meetings, including setting agendas, compiling materials, and drafting summaries.
Address complex and ambiguous issues proactively and make responsible decisions with limited information.
Maintain knowledge of relevant Biogen policies and procedures, including Travel & Expense and Compliance Protocols.
Manage travel arrangements and monitor travel progress to resolve issues.
Propose and implement process improvements to increase efficiency.
Create and maintain organizational charts, support staff recruiting, and onboard new hires.
Assist in preparing business and operating review materials for meetings.
Maintain document and knowledge repositories, expedite work items, and initiate follow-up when needed.
Provide finance and budget support by submitting purchase order requests and tracking invoices.
Support large-scale meeting logistics, including room, A/V, and catering coordination.
Collaborate on the CMO’s projects by planning, implementing, monitoring, and evaluating progress.
Enhance business processes, implement best practices, and develop efficient processes with the CMO and HR Business Partner.
Work with other functional and Executive Admins to support consistency and efficiency across groups.
Support other administrators within the function.

Benefits

Medical, dental, vision, and life insurance.
Fitness and wellness programs, including fitness reimbursement.
Short- and long-term disability insurance.
At least 15 days of paid vacation and end-of-year shutdown time off from December 26 through December 31.
Up to 12 company-paid holidays and 3 paid days off for Personal Significance.
80 hours of sick time per calendar year.
Paid maternity and parental leave.
401(k) program with company-matched contributions.
Employee stock purchase plan.
Tuition reimbursement of up to $10,000 per calendar year.
Employee Resource Groups participation.
Short- and long-term incentives, including cash bonus and equity incentive opportunities, for eligible regular employees.