Executive Assistant

Hide and Seek Recovery • Plano, TX

3d • $25 - $30

About The Position

HNS Recovery is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative and operational support to executive leadership. The role coordinates daily business activities, manages executive schedules, prepares reports, monitors operational performance, and supports effective communication between departments. The successful candidate will demonstrate discretion, professionalism, strong organizational skills, and the ability to multitask in a fast-paced repossession and recovery environment while handling confidential company information.

The Executive Assistant manages executive calendars and communications; prepares correspondence, presentations, reports, and meeting materials; maintains confidential records; and anticipates administrative and operational priorities. The position also compiles performance reports, monitors KPIs and operational activity, maintains dashboards and tracking tools, coordinates work across departments and locations, and follows up on assignments and deadlines.

Additional duties include maintaining company records and digital filing systems, supporting fleet documentation and administrative compliance tracking, assisting with special projects and business initiatives, and coordinating with HR, accounting, operations, and legal departments. Success is measured by the accuracy and timeliness of reports, effective schedule management, project follow-through, interdepartmental coordination, proper recordkeeping and confidentiality, and the ability to identify inefficiencies and recommend improvements.

Requirements

• At least 3 years of experience as an Executive Assistant, Administrative Manager, or in a similar professional role is preferred.
• Experience supporting senior executives or business owners is strongly preferred.
• Excellent organizational, time management, and multitasking abilities.
• Advanced proficiency in Microsoft Office, particularly Excel, Word, Outlook, and PowerPoint.
• Strong written and verbal communication skills.
• Ability to prepare and analyze reports, spreadsheets, and operational data.
• High level of professionalism, confidentiality, and sound judgment.
• Ability to work independently, prioritize competing deadlines, and adapt to changing business needs.
• Strong problem-solving skills and attention to detail.

Nice To Haves

• Experience in automotive repossession, transportation, logistics, or fleet operations.
• Familiarity with Clearplan, RDN, Verizon Connect, or similar operational systems.

Responsibilities

• Manage executive calendars, appointments, meetings, and scheduling priorities.
• Coordinate communications between executive leadership, department managers, employees, and external business partners.
• Prepare professional correspondence, presentations, reports, and internal communications.
• Organize meetings, prepare agendas, document minutes, and track action items.
• Maintain confidential executive records, employee information, and company documentation.
• Anticipate executive needs and proactively address administrative and operational priorities.
• Compile and maintain daily, weekly, and monthly operational performance reports.
• Monitor KPIs for repossession agents, LPR drivers, dispatch, and other departments.
• Assist leadership in tracking vehicle recoveries, LPR scans, productivity, and operational efficiency.
• Maintain management dashboards, spreadsheets, and performance tracking tools.
• Follow up with department managers regarding outstanding assignments, deadlines, and reporting requirements.
• Identify reporting discrepancies and escalate operational concerns to management.
• Serve as a central communication point between executive leadership and department managers.
• Coordinate administrative activities across multiple company locations and markets.
• Track departmental projects, operational initiatives, and assigned responsibilities.
• Ensure timely submission of required reports, documentation, and management updates.
• Assist with implementing company procedures, operational improvements, and executive directives.
• Maintain accurate company records, contracts, vehicle documentation, and administrative files.
• Assist with fleet documentation, vehicle registrations, and administrative compliance tracking.
• Support executive leadership with special projects, research, and business initiatives.
• Coordinate with HR, accounting, operations, and legal departments as needed.
• Maintain organized digital filing systems and safeguard sensitive information.
• Proactively identify administrative inefficiencies and recommend improvements.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed