Executive Assistant Store Brands

CVS Health•Woonsocket, RI

4d•$23 - $54

About The Position

Provides office and location support activities, identifies and follows processes and procedures to maximize business efficiencies, and helps ensure the proper functioning of facilities, office, and business support services. The Executive Assistant provides administrative support to Store Brands leadership, coordinating executive calendars, travel, expenses, office operations, onboarding, seating, document management, and communications. The role also supports special projects and helps maintain consistent department operations and customer service.

Requirements

At least 5 years of administrative experience supporting senior leadership or related experience.
Experience with Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint.
Experience maintaining an executive’s calendar, work schedule, and travel schedule using Microsoft Outlook.
Ability to handle confidential and sensitive information professionally and discreetly.
Strong organizational and communication skills.
Team-oriented philosophy.
Problem-solving skills.
High school diploma.

Nice To Haves

Bachelor’s degree, specialized training, or a relevant professional qualification.

Responsibilities

Manage complex executive calendars, proactively resolve scheduling conflicts, coordinate travel, administer expenses, and align executive time with business priorities.
Coordinate air and ground transportation, hotel reservations, and other travel documentation.
Coordinate equipment and other onboarding needs for new hires.
Conduct complex administrative office coordination to support smooth, timely, and efficient department operations.
Assist with seating assignments by labeling workstations and offices, assigning seats in the Tririga seating system, and updating seat maps.
Maintain email distribution lists, PDM/APDM Category Contacts in Merch Hub, and the Team Meeting Champions List.
Create, track, and manage Pickline Requests.
Assist with special projects as needed to support organizational priorities.
Manage document compilation, distribution, storage, and other document-related needs.
Provide customer service by responding to internal and external inquiries, resolving issues, or redirecting inquiries as appropriate.
Communicate established policies and procedures to support efficient workflows and office operations.
Serve as an internal and external department point of contact, communicating concisely with employees, stakeholders, and senior management.
Identify opportunities to provide administrative support to executives, senior management, or senior individual contributors to maintain consistent department operations.