Executive Assistant Store Brands

CVS Health•Woonsocket, RI

About The Position

Provides office and location support for the Store Brands organization, improving business efficiency and supporting effective office operations. The role provides executive calendar, travel, expense, onboarding, document-management, and administrative coordination. It also supports seating and contact-list administration, handles internal and external inquiries, and contributes to special projects and evolving organizational priorities. The position is full-time, with 40 anticipated weekly hours.

Requirements

At least 5 years of administrative experience supporting senior leadership or related experience.
Experience with Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint.
Proven experience maintaining executive calendars, work schedules, and travel schedules using Microsoft Outlook.
Ability to handle confidential and sensitive information professionally and discreetly.
Strong organizational and communication skills, a team-oriented philosophy, and problem-solving skills.
High school diploma.

Nice To Haves

Bachelor's degree, specialized training, or a relevant professional qualification.

Responsibilities

Manage complex executive calendars, proactively resolve scheduling conflicts, coordinate travel, administer expenses, and align executive time with business priorities.
Coordinate air and ground transportation, hotel reservations, and other travel documentation.
Coordinate equipment and other onboarding needs for new hires to support a smooth transition.
Conduct complex administrative office coordination to support smooth, timely, and efficient department operations.
Assist with seating assignments, affix name tags to workstations and offices, assign seats in the Tririga seating system, and update the seat map as needed.
Maintain email distribution lists, PDM/APDM Category Contacts in Merch Hub, and the Team Meeting Champions List.
Create, track, and manage Pickline Requests.
Assist with special projects as needed to support evolving organizational priorities.
Manage the compilation, distribution, and storage of documents.
Provide customer service by handling internal and external inquiries, resolving issues, or redirecting inquiries as appropriate.
Support efficient department workflows and office operations by communicating established policies and procedures.
Manage the department's internal and external points of contact, ensuring concise communication with employees, stakeholders, and senior management.
Identify opportunities to provide staffing support and administrative assistance to executives, senior management, or senior individual contributors as needed.