Executive Assistant to VP/SVP

Qualcomm • San Diego, CA

3d • $41 - $62 • Onsite

About The Position

Qualcomm Technologies, Inc. is seeking an Executive Assistant to provide complex and advanced administrative assistance to VP, SVP, and/or C-suite executives. The role applies advanced knowledge of administrative standards, policies, guidelines, and procedures, and requires proficiency with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and shared file services such as SharePoint, MS Teams, and OneDrive. The position involves exercising professional and ethical judgment when handling critical or confidential work across various functional areas. The employee must work onsite full time, five days a week, and must have an active SECRET clearance.

The role provides guidance to other administrative employees, manages complex executive calendars and travel, prepares correspondence and business materials, handles office and vendor processes, and coordinates meetings and events. It also recommends improvements to administrative methods and procedures. The position provides supervision or guidance to team members and requires significant decision-making, planning, problem-solving, prioritization, and communication.

Requirements

• Active SECRET clearance.
• Ability to work onsite full time, five days a week.
• Bachelor's degree and 4 or more years of Administrative Assistant or related work experience; or associate's degree and 6 or more years of such experience; or high school diploma or equivalent and 8 or more years of such experience.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, and shared file services such as SharePoint, MS Teams, and OneDrive.
• Professional and ethical judgment when handling critical or confidential work.
• Verbal and written communication skills to convey complex information; may require negotiation, influence, and tact.
• Ability to plan, solve problems, prioritize, and complete multistep tasks that may be performed in different orders.
• Ability to work within prescribed departmental budget objectives.
• Completed advanced degrees in a relevant field may substitute for up to two years of work experience: a master's degree for one year and a doctorate for two years.

Nice To Haves

• 5 or more years of work experience in a role requiring interaction with SVPs.
• 5 or more years of experience working in a global, matrixed organization.

Responsibilities

• Provide complex assistance and support to VP, SVP, and/or C-suite executives.
• Serve as an information source and guide other administrative employees on departmental and company policies and procedures.
• Compile information from multiple sources and prepare complex correspondence, reports, spreadsheets, and presentations for internal and external stakeholders.
• Manage advanced calendars for multiple VPs and above, making calendar decisions on their behalf to prioritize their time and resources.
• Complete office tasks including iProc creation, Pcard use, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging shipping, maintaining vendor tracking and support, creating or requesting NDAs, and creating internal and external collaboration tools.
• Coordinate advanced domestic and complex international travel for multiple travelers and trips, including flights, hotels, rental cars, travel visas and documentation, and expense reconciliation.
• Answer, screen, route, and/or respond to internal and external emails, including requests involving multiple VPs and above.
• Arrange and coordinate complex meetings and events, including luncheons, conferences, training sessions, and team-building events, potentially involving external customers and vendors.
• Recommend creative improvements to existing methods to increase administrative efficiency and incorporate new ideas into solutions and procedures.
• Provide supervision or guidance to other team members.

Benefits

• Competitive annual discretionary bonus program.
• Opportunity for annual RSU grants; employees on sales-incentive plans are not eligible for the annual bonus.
• Competitive benefits package.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior