Executive Assistant to SVP

Blue Cross Blue Shield of Michigan•Detroit, MI

About The Position

Provides a broad range of administrative support to the Senior Vice President and serves as backup to the CEO’s Senior Executive Assistant for CEO-related administrative activities, including scheduling coordination, meeting logistics, correspondence management, and executive office operations. The role also provides occasional administrative support to directors in the Office of the President and serves as a primary point of coordination for day-to-day operational and logistical needs across that office. The position supports the preparation and execution of Senior Leadership Forum and Executive Staff meetings, coordinates catering and other executive meetings and special events, manages office purchasing and related invoicing, procurement, and payment processes, and assists with onboarding, project planning, process improvements, and departmental special projects. It also supports executive inquiries, correspondence tracking, document management, and records maintenance, collaborating with leaders and business partners across the organization to coordinate activities and resolve issues efficiently.

Requirements

High school graduate or GED equivalent.
Three years of secretarial experience.
Proficiency in PC applications, including Excel and Word.
Excellent organizational skills.
Strong verbal and written communication skills.
Proficiency in business English.
Other related skills and abilities may be required to perform the job.

Responsibilities

Perform a broad range of administrative duties for the Senior Vice President.
Back up the CEO’s Senior Executive Assistant on CEO-related scheduling coordination, meeting logistics, correspondence management, and executive office operations.
Support preparation and execution of Senior Leadership Forum and Executive Staff meetings, including coordinating and scheduling agenda topics, communicating with presenters, receiving and distributing meeting materials, and managing meeting logistics.
Provide occasional administrative support to Office of the President directors, including calendar management, scheduling, and meeting coordination.
Coordinate day-to-day operational and logistical needs across the Office of the President.
Manage office purchasing, including P-Card activities, invoicing, procurement, and payment processes.
Assist with onboarding, project planning, process improvements, and departmental special projects.
Coordinate catering, meeting support, executive meetings, special events, and other leadership-related activities as needed.
Assist with executive inquiries, correspondence tracking, document management, and records maintenance.
Collaborate with leaders and business partners across the organization to coordinate activities and resolve issues efficiently.