Executive Assistant - SVP of Marketing

Momentous•Park City, UT

3h•Hybrid

About The Position

The Executive Assistant to the SVP of Marketing serves as a trusted strategic and operational partner, supporting executive effectiveness, team alignment, and execution across Momentous' Marketing organization. The role extends beyond traditional executive support, operating in a chief-of-staff-like capacity to translate leadership priorities into action, improve communication, and ensure key initiatives progress efficiently. Working closely with the SVP of Marketing, this position manages complex executive logistics, coordinates cross-functional priorities, tracks critical initiatives, and helps establish processes and operating rhythms that keep the Marketing team focused and accountable. The Executive Assistant anticipates needs, identifies potential roadblocks, and brings structure and clarity to a fast-paced, evolving environment. This highly visible, high-trust role requires exceptional judgment, discretion, strategic thinking, and a proactive, solutions-oriented mindset. The ideal candidate can move between detailed administrative execution and broader business coordination, serving as a trusted extension and business partner to the SVP of Marketing.

Requirements

5–7 years of experience as an Executive Assistant, Executive Business Partner, Operations Manager, or in a similar role.
Experience coordinating complex projects, managing executive priorities, and driving cross-functional follow-through.
Exceptional organizational, prioritization, and time-management skills, with meticulous attention to detail.
Strong written and verbal communication skills, including the ability to synthesize complex information into clear, actionable updates.
Strong project coordination capabilities and the ability to manage multiple initiatives, stakeholders, and competing priorities.
Excellent judgment and discretion when handling confidential information and acting on behalf of senior leadership.
High proficiency with Google Workspace, executive calendar management, presentation tools, and collaboration platforms.
Proactive problem-solving skills, including the ability to anticipate needs, identify obstacles, and drive resolutions independently.
Systems-minded approach and interest in process improvement, automation, and AI-enabled productivity tools.
Highly proactive, resourceful, and comfortable operating with ambiguity in a fast-paced environment.
Strong business judgment and executive presence, with the ability to build trust across all levels of the organization.
Ability to balance strategic thinking with attention to detail and hands-on execution.
Ownership mentality, strong follow-through, and a bias toward action.
Collaborative, adaptable, low-ego, and service-oriented.
Passion for health, wellness, and a high-performance lifestyle.

Nice To Haves

Experience supporting senior executives in fast-paced, high-growth environments.
Bachelor's degree (preferred, but not required with relevant experience).
Experience with Asana or Ninety.

Responsibilities

Manage the SVP of Marketing's calendar, inbox, scheduling, travel arrangements, expenses, and day-to-day executive logistics.
Prioritize competing requests, protect leadership focus, and align time and resources with key business priorities.
Anticipate executive needs, prepare materials and information for meetings, and resolve scheduling or operational challenges proactively.
Use sound judgment and discretion when managing sensitive information, prioritizing requests, and making decisions on behalf of the SVP when appropriate.
Coordinate contracts, agreements, executive documents, and departmental expenses as needed.
Help translate leadership priorities, discussions, and decisions into clear actions and follow-through.
Track key initiatives, deliverables, and commitments across Marketing, identifying outstanding actions and potential roadblocks.
Coordinate cross-functional projects and communication to improve alignment, accountability, and execution.
Organize meeting notes, brainstorms, and working documents into concise summaries, actionable updates, and clear next steps.
Follow up with team members and cross-functional stakeholders to ensure decisions are implemented and commitments remain on track.
Develop agendas, prepare supporting materials, and coordinate recurring leadership and departmental meetings.
Capture meeting decisions, document action items, and maintain visibility into progress and accountability.
Assist with creating, formatting, and polishing executive presentations, reports, and strategic communications.
Support clear, consistent communication of leadership priorities, business updates, and key decisions throughout the Marketing organization.
Maintain organized documentation and information-sharing practices that improve team efficiency and collaboration.
Identify opportunities to streamline workflows, improve communication, and increase operational effectiveness.
Engage with Marketing team members to understand needs, identify blockers, and coordinate solutions.
Support improvements to team processes, project tracking, and organizational systems that strengthen execution and accountability.
Pilot, document, and help implement AI-enabled tools, automations, and productivity workflows to improve team efficiency.
Provide coordination and logistical support for Marketing team meetings and team-specific activities as needed.

Benefits

Professional development opportunities through evolving experiences.
Competitive cash compensation plus employee stock options.
Health, vision, dental, life, pet, accident, disability, and critical illness benefits.
Fertility benefits, caregiver concierge, and financial planning benefits.
401k match.
Unlimited PTO.
Parental leave.
Finish Line Fridays, with work ending at 3:00 every Friday.
Observed holidays, including 18 days of office closure in 2026.
$1,000 annual perks program to support a high-performance lifestyle.
Team workouts and lunches.
Access to Momentous products and merchandise.