Executive Assistant - VP of People & SVP of Supply Chain

Momentous • Park City, UT

7h • Hybrid

About The Position

The Executive Assistant provides high-level administrative and operational support to Momentous' VP of Culture & People and SVP of Supply Chain. The role is a trusted partner in managing executive priorities, coordinating logistics, and helping both leaders operate efficiently and effectively. Core duties include complex calendar management, travel coordination, expense management, meeting logistics, and administrative follow-through.

The position also supports People Operations, employee engagement, company culture initiatives, and office coordination. Working closely with HR, the Office Manager, and cross-functional partners, the Executive Assistant helps create a positive, connected, and high-performing employee experience. The ideal candidate is organized, proactive, people-oriented, detail-focused, discreet, and service-oriented, with the judgment and follow-through to manage competing priorities in a fast-paced environment.

This is a hybrid role based out of Momentous' Park City headquarters.

Requirements

• 5–7 years of experience as an Executive Assistant, HR Coordinator, People Operations Coordinator, or in a similar role.
• Experience coordinating employee events, team activities, or engagement initiatives.
• Experience supporting HR administrative processes, employee lifecycle activities, or HRIS systems.
• Exceptional organizational and time-management skills, attention to detail, and ability to balance multiple senior leaders' priorities.
• Strong executive calendar management, travel coordination, and administrative capabilities.
• Excellent interpersonal and communication skills with a warm, approachable, service-oriented style.
• Strong event planning and coordination capabilities, including logistics, schedules, vendors, and cross-functional communication.
• Discretion, professionalism, and sound judgment when handling confidential employee and executive information.
• Proficiency with Google Workspace, calendar management, and collaboration platforms.
• Interest in process improvement, automation, and AI-enabled productivity tools; an AI-forward and systems-minded approach.
• Strong project coordination, follow-through, and proactive problem-solving skills.
• Ability to collaborate effectively with the Office Manager and cross-functional partners to support workplace logistics and employee experiences.
• Highly organized, proactive, dependable, accountable, and adaptable.
• Emotional intelligence and comfort navigating changing priorities and the needs of multiple senior leaders.
• Warm, people-centric, collaborative, low-ego, and service-oriented approach.
• Passion for health, wellness, and a high-performance lifestyle.

Nice To Haves

• Experience supporting multiple senior executives in fast-paced, growth-oriented environments.
• Bachelor's degree; relevant experience may substitute.
• Experience with Ninety and Greenhouse.
• Familiarity with HRIS and expense management platforms, including Rippling and Ramp.

Responsibilities

• Provide comprehensive executive administrative support to the VP of Culture & People and SVP of Supply Chain.
• Manage complex calendars, scheduling, meeting coordination, conflicts, and competing requests.
• Coordinate domestic and international travel, itineraries, accommodations, and related logistics.
• Manage expense reporting, reimbursements, and executive administrative processes.
• Coordinate internal and external meetings, including agendas, supporting materials, and logistics.
• Prepare, format, and organize presentations, documents, contracts, and executive correspondence.
• Anticipate executive needs, address administrative challenges, and handle sensitive information with sound judgment.
• Support employee onboarding and offboarding, including system access, account activation and deactivation, and administrative steps.
• Support recruiting pipeline management through interview scheduling, candidate logistics, scorecard creation, and on-site interview experiences.
• Support employee engagement surveys and reporting, including eNPS and Values Victor initiatives.
• Maintain confidentiality and accuracy across employee records, People processes, and sensitive organizational information.
• Serve as an approachable on-site resource for employees and connect them with appropriate HR team members.
• Plan and coordinate company-wide events and employee engagement activities, including town halls, team gatherings, celebrations, and team-building events.
• Manage event logistics, including scheduling, invitations, venues, vendors, materials, communications, and day-of coordination.
• Partner with the VP of Culture & People and SVP of Supply Chain on initiatives that strengthen employee connection, engagement, and company culture.
• Collaborate with the Office Manager and cross-functional partners to plan and execute employee events and activities.
• Partner with the Office Manager to support an organized and productive office environment.
• Assist with meeting room preparation, office supplies, employee gatherings, and workplace logistics.
• Support on-site meetings, employee visits, and guest experiences, including setup and refreshments.
• Identify opportunities to streamline workflows and processes.
• Support implementation and documentation of AI-enabled tools, automations, and productivity improvements.
• Maintain project trackers, schedules, and documentation for timely execution of initiatives and executive priorities.
• Coordinate with internal teams and external partners to manage logistics, resolve issues, and improve operational efficiency.

Benefits

• Professional development opportunities through evolving experiences.
• Competitive cash compensation plus employee stock options.
• Health, vision, dental, life, pet, accident, disability, and critical illness coverage.
• Fertility benefits, caregiver concierge, and financial planning benefits.
• 401(k) match.
• Unlimited PTO.
• Parental leave.
• Finish Line Fridays, with work ending at 3:00 every Friday.
• 18 days of office closure for observed holidays in 2026.
• $1,000 annual perks program to support a high-performance lifestyle.
• Team workouts and lunches.
• Access to Momentous products and merchandise.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed