Executive Assistant (Supply Chain)

Signet Jewelers•Akron, OH

2d•Hybrid

About The Position

The Executive Assistant primarily supports the SVP of Supply Chain, Procurement, and Facilities, helping increase the executive’s availability for core responsibilities. The role also provides organization, coordination, and reporting support to the Vice Presidents of Distribution Center Operations, Facilities, Supply Planning, and Procurement to improve the effectiveness of the Supply Chain organization. The position handles communications and administrative functions, prioritizes information and requests, and manages executive needs such as expenses, travel, and meetings. This hybrid role is based in Akron, Ohio, with three days onsite and two days working from home. The Executive Assistant coordinates calendars, reporting, communications, meetings, projects, workflows, travel, expenses, and executive follow-up. The role uses Microsoft Copilot and other productivity tools to support meeting summaries, communications, information organization, and leadership-team effectiveness.

Requirements

At least 5 years of experience as an Administrative Assistant or in a related position.
Advanced-level experience with Microsoft Word, Excel, PowerPoint, and Outlook.
Associate degree or equivalent experience.
Strong written and verbal communication skills.
Ability to evaluate and analyze information.
Professional demeanor and approach to responsibilities.
Strong attention to detail and organizational skills.
High degree of urgency and prioritization skills.
High flexibility and ability to perform at peak performance in a dynamic, fast-paced environment.
Ability to work with and develop positive working relationships with all levels of the organization, including senior management, Executive Assistants, and external contacts.
Ability to work in a hybrid arrangement in Akron, Ohio, with three days onsite and two days from home.

Nice To Haves

Familiarity, knowledge, and skill with AI.

Responsibilities

Manage weekly, monthly, seasonal, and yearly calendars for the SVP and the benefit of the Supply Chain team.
Prepare and coordinate weekly, monthly, and quarterly reporting and communications for the appropriate parties.
Support the Supply Chain team during weekly leadership meetings.
Coordinate administrative needs for Facilities teams and their projects, including inbox management, purchase order processing, meetings and calls, and administrative support.
Communicate on behalf of the SVP or VPs when asked, using judgment and discretion.
Participate in meetings as needed to record notes, comments, commitments, and delivery dates, and arrange follow-up and implementation.
Arrange for staff members to represent the organization at meetings, conferences, and projects when needed.
During the executive’s absence, relay requests for action or information to the appropriate staff member.
Interpret requests and help implement actions, and notify the executive of important or emergency matters requiring prompt action.
Use Microsoft Copilot, Teams, Outlook, and other productivity tools to prepare meeting summaries, draft communications, organize information, and improve leadership-team effectiveness.
Coordinate executive interactions with appropriate internal and external team members and potential partners.
Monitor multiple projects, ensure deadlines are met, and inform stakeholders of changes.
Coordinate workflows between teams and other departments.
Support planning for Board of Directors presentations, executive sessions, and town hall meetings.
Help maintain and track business finances with Finance partners.
Manage internal operating practices, record keeping, and performance tracking as needed, including systems, forms control, office layout, suggestion systems, personnel, budgetary requirements, and performance standards; create systems or revise established procedures as appropriate.
Coordinate collection and preparation of weekly, monthly, quarterly, and annual operating reports, including budgets, performance tracking, initiative updates, and performance statistics.
Coordinate travel arrangements and manage expense information for the SVP and VPs.
Maintain calendar accuracy and ensure timely completion of tasks.
Provide reminders about future tasks or events.
Ensure executive follow-up on key calls and contacts.
Perform other duties as assigned.