Executive Assistant (Supply Chain)

Signet Jewelers•Akron, OH

4d•Hybrid

About The Position

The Executive Assistant primarily supports the SVP of Supply Chain, Procurement, and Facilities, helping increase the executive’s time for leadership responsibilities. The role also provides organization, coordination, and reporting support to the Vice Presidents of Distribution Center Operations, Facilities, Supply Planning, and Procurement to improve the effectiveness of the Supply Chain organization. The position handles communications, clerical and administrative functions, and prioritizes information and actions for the executive. Administrative responsibilities include managing expenses, travel, meetings, calendars, reports, and follow-up. The Executive Assistant also coordinates workflows and projects, supports leadership meetings and executive events, tracks deadlines and business finances with Finance partners, and uses productivity tools to improve leadership team effectiveness. The role is hybrid in Akron, Ohio, with three days on site and two days working from home.

Requirements

Minimum 5 years of experience as an Administrative Assistant or in a related position.
Advanced-level experience with Microsoft Word, Excel, PowerPoint, and Outlook.
Associate degree or equivalent experience.
Strong written and verbal communication skills.
Ability to evaluate and analyze information.
Professional demeanor and approach to responsibilities.
Strong attention to detail and organizational skills.
High degree of urgency and prioritization skills.
Flexibility and ability to perform at peak performance in a dynamic, fast-paced environment.
Ability to work with and develop positive working relationships with all levels of the organization, including senior management, Executive Assistants, and external contacts.
Ability to work a hybrid schedule in Akron, Ohio, with three days on site and two days from home.

Nice To Haves

AI familiarity, knowledge, and skillset.

Responsibilities

Manage the SVP’s weekly, monthly, seasonal, and yearly calendar for the benefit of the Supply Chain team.
Execute weekly, monthly, and quarterly reporting and communications to appropriate parties.
Support the Supply Chain team during weekly leadership meetings.
Coordinate Facilities team needs and related projects, including inbox management, purchase order processing, meeting and call coordination, and administrative support.
Communicate on behalf of the SVP or VP when asked, using judgment and discretion.
Compose and sign correspondence for executives when appropriate.
Attend meetings as needed to collect notes, comments, commitments, and delivery dates, and arrange follow-up and implementation.
Arrange for staff members to represent the organization at meetings, conferences, and projects when needed.
During executive absences, relay requests for action or information to the appropriate staff member.
Interpret requests, help implement actions, and notify the executive of important or emergency matters.
Use Microsoft Copilot, Teams, Outlook, and other productivity tools to prepare meeting summaries, draft communications, organize information, and improve leadership team effectiveness.
Coordinate executive interactions with appropriate internal and external team members and potential partners.
Monitor multiple projects to ensure deadlines are met and stakeholders are informed of changes.
Coordinate workflows between teams and other departments.
Support planning for Board of Directors presentations, executive sessions, and town hall meetings.
Help maintain and track business finances with Finance partners.
Manage internal operating practices, record keeping, performance tracking, systems, forms control, office layout, suggestion systems, personnel and budgetary requirements, and performance standards; create systems or revise procedures as needed.
Coordinate the collection and preparation of weekly, monthly, quarterly, and annual operating reports, including budgets, performance tracking, initiative updates, and performance statistics.
Coordinate travel arrangements and manage expense information for the SVP and VP.
Maintain accurate calendars, complete tasks accurately and promptly, provide future reminders, and ensure executive follow-up on key calls and contacts.
Perform other duties as assigned.