Executive Assistant to SVP

Blue Cross Blue Shield of Michigan•Detroit, MI

About The Position

Performs a broad range of administrative duties for a Senior Vice President. Serves as the second assistant to the President and CEO, backs up the Senior Executive Assistant, and supports CEO-related administrative activities, including scheduling coordination, meeting logistics, correspondence management, and executive office operations. Supports preparation and execution of Senior Leadership Forum and Executive Staff meetings. Duties include coordinating and scheduling agenda topics, communicating with presenters, receiving and distributing meeting materials, managing meeting logistics, and providing other support as needed. Provides occasional administrative support to Office of the President directors, including calendar management, scheduling, and meeting coordination. Serves as a primary point of coordination for day-to-day operational and logistical needs across the Office of the President. Manages office P-Card activities and supports purchasing, invoicing, procurement, and payment processes. Assists with onboarding, project planning, process improvements, and departmental special projects. Coordinates catering, meeting support, executive meetings, special events, and other leadership-related activities. Assists with executive inquiries, correspondence tracking, document management, and records maintenance, and collaborates with leaders and business partners across the organization to coordinate activities and resolve issues efficiently.

Requirements

High school graduate or GED equivalent required.
Three years of secretarial experience required.
Proficiency in PC applications, including Excel and Word.
Excellent organizational skills.
Strong verbal and written communication skills.
Proficiency in business English.
Other related skills and/or abilities may be required to perform the job.

Responsibilities

Perform administrative duties for a Senior Vice President.
Serve as the second assistant to the President and CEO and provide backup to the Senior Executive Assistant.
Support CEO administrative activities, including scheduling coordination, meeting logistics, correspondence management, and executive office operations.
Support preparation and execution of Senior Leadership Forum and Executive Staff meetings, including coordinating agenda topics, communicating with presenters, distributing meeting materials, and managing logistics.
Provide occasional calendar, scheduling, and meeting coordination support to Office of the President directors.
Coordinate day-to-day operational and logistical needs across the Office of the President.
Manage office P-Card activities and support purchasing, invoicing, procurement, and payment processes.
Assist with onboarding, project planning, process improvements, and departmental special projects.
Coordinate catering, meeting support, executive meetings, special events, and other leadership-related activities.
Assist with executive inquiries, correspondence tracking, document management, and records maintenance.
Collaborate with organizational leaders and business partners to coordinate activities and resolve issues.