Executive Assistant to SVP

Blue Cross Blue Shield of Michigan • Detroit, MI

1d

About The Position

Performs a broad range of administrative duties for a Senior Vice President. Also serves as backup to the CEO’s Senior Executive Assistant, supporting CEO-related administrative activities such as scheduling coordination, meeting logistics, correspondence management, and executive office operations. Supports Senior Leadership Forum and Executive Staff meetings by coordinating agenda topics, communicating with presenters, receiving and distributing meeting materials, managing logistics, and performing other supporting duties. Provides occasional administrative support to Office of the President directors, including calendar management, scheduling, and meeting coordination. Serves as a primary point of coordination for day-to-day operational and logistical needs across the Office of the President. Manages office purchasing, including P-Card activities, invoicing, procurement, and payment processes. Assists with onboarding, project planning, process improvements, departmental special projects, catering, meeting support, executive meetings, special events, executive inquiries, correspondence tracking, document management, and records maintenance. Collaborates with leaders and business partners across the organization to coordinate activities and resolve issues efficiently.

Requirements

• High school graduate or GED equivalent.
• Three years of secretarial experience.
• Proficiency with PC applications, including Excel and Word.
• Excellent organizational skills.
• Strong verbal and written communication skills.
• Proficiency in business English.
• Other related skills and/or abilities may be required to perform the job.

Responsibilities

• Perform administrative duties for a Senior Vice President.
• Back up the CEO’s Senior Executive Assistant with CEO-related scheduling, meeting logistics, correspondence, and executive office operations.
• Support Senior Leadership Forum and Executive Staff meetings, including agenda coordination, presenter communication, meeting-material distribution, and logistics.
• Provide occasional calendar management, scheduling, and meeting coordination for Office of the President directors.
• Coordinate day-to-day operational and logistical needs across the Office of the President.
• Manage office purchasing, P-Card activities, invoicing, procurement, and payment processes.
• Assist with onboarding, project planning, process improvements, and departmental special projects.
• Coordinate catering, meeting support, executive meetings, special events, and other leadership-related activities.
• Assist with executive inquiries, correspondence tracking, document management, and records maintenance.
• Collaborate with organizational leaders and business partners to coordinate activities and resolve issues.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED