Executive Assistant to VP

Stamford Health • Stamford, CT

6d • $41 - $66

About The Position

Stamford Health is seeking an Executive Assistant to provide executive-level administrative support to Senior Vice Presidents and a Vice President. The role coordinates executive calendars, meetings, communications, projects, and departmental activities while helping ensure efficient office operations. The individual serves as a primary contact for internal and external stakeholders and is expected to exercise professionalism, judgment, tact, and confidentiality.

The Executive Assistant partners with executive leaders, anticipates their needs, manages complex calendars, coordinates meetings and travel, monitors commitments, and follows through on outstanding tasks. The role also supports communication and relationship management, meeting and event coordination, departmental and organizational initiatives, project tracking, information management, reporting, and documentation. The position calls for strong ownership, initiative, attention to detail, and a respectful, collaborative approach consistent with Stamford Health’s Planetree philosophy.

Requirements

• At least five years of progressively responsible administrative or executive support experience.
• Demonstrated ability to maintain strict confidentiality.
• Excellent organizational and time management skills.
• Strong interpersonal, written, and verbal communication skills.
• Exceptional attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and related business applications.
• Ability to work independently and collaboratively as part of a team.

Nice To Haves

• Prior experience supporting senior-level executives.
• Healthcare experience.
• Experience supporting multiple leaders simultaneously.

Responsibilities

• Provide comprehensive administrative support to Senior Vice Presidents and a Vice President, using sound judgment, discretion, and independent decision-making.
• Manage complex executive calendars, balance competing priorities, anticipate conflicts, and optimize leaders’ time.
• Coordinate appointments, meetings, conferences, events, travel arrangements, itineraries, and logistics.
• Anticipate follow-up actions, monitor commitments, and drive completion of outstanding tasks and deliverables.
• Serve as a professional liaison among executive leadership, employees, physicians, vendors, community partners, and other stakeholders.
• Handle confidential information and sensitive communications with integrity, discretion, sound judgment, and emotional intelligence.
• Coordinate meetings, committee activities, leadership forums, educational programs, and special events.
• Prepare, review, and distribute agendas, meeting materials, presentations, minutes, and follow-up communications.
• Capture meeting decisions and action items and maintain accountability for follow-up and completion.
• Coordinate departmental and organizational initiatives, including planning, implementation, execution, and project support.
• Monitor deadlines, departmental priorities, and action items; track project progress and identify risks or obstacles.
• Identify opportunities to improve efficiency, streamline processes, and enhance executive and departmental operations.
• Compile, analyze, and present information to support executive decision-making and organizational objectives.
• Maintain organized systems, records, and documentation that support accessibility, efficiency, and operational continuity.
• Prepare correspondence, presentations, reports, spreadsheets, and other business documents.
• Perform additional duties and responsibilities as assigned.

Benefits

• Competitive salary.
• Comprehensive, low-cost health insurance plans, including GLP-1 coverage options, available day one.
• Wellness programs.
• Paid Time Off accruals.
• Tax deferred annuity and 403(b) pension plan.
• Tuition reimbursement.
• Free on-site parking and train station shuttle.
• Childcare partnership with Children’s Learning Center.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed