Executive Assistant to VP

Stamford Health • Stamford, CT

7d • $41 - $66

About The Position

Stamford Health is seeking an Executive Assistant to provide executive-level administrative support to Senior Vice Presidents and a Vice President. The role coordinates executive calendars, meetings, communications, projects, and departmental activities while supporting efficient office operations. The Executive Assistant serves as a primary point of contact for internal and external stakeholders and exercises professionalism, judgment, tact, and confidentiality. The position supports strategic initiatives and operations through organization, communication, and administrative coordination.

In alignment with Stamford Health’s Planetree philosophy, the individual will foster a respectful, collaborative environment that honors the needs, values, and preferences of patients, care partners, staff, and colleagues. This is a regular, full-time position.

Requirements

• A minimum of five years of progressively responsible administrative or executive support experience.
• Demonstrated ability to maintain strict confidentiality.
• Excellent organizational and time management skills.
• Strong interpersonal, written, and verbal communication skills.
• Exceptional attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and related business applications.
• Ability to work independently and collaboratively as part of a team.

Nice To Haves

• Prior experience supporting senior-level executives.
• Healthcare experience.
• Experience supporting multiple leaders simultaneously.

Responsibilities

• Provide comprehensive administrative support to multiple executive leaders, anticipating their needs and advancing priorities.
• Manage complex calendars, balance competing priorities, and coordinate appointments, meetings, conferences, and events.
• Prepare executives for meetings and engagements by ensuring they have the necessary information and materials.
• Monitor commitments, anticipate follow-up actions, and independently drive completion of tasks and deliverables.
• Coordinate travel arrangements, itineraries, and logistics, resolving issues as they arise.
• Serve as a professional liaison among executive leadership, employees, physicians, vendors, community partners, and other stakeholders.
• Handle confidential information, sensitive communications, and complex situations with integrity, discretion, judgment, and emotional intelligence.
• Collaborate across departments and build productive relationships in support of organizational goals.
• Coordinate meetings, committee activities, leadership forums, educational programs, and special events.
• Prepare, review, and distribute agendas, meeting materials, presentations, minutes, and follow-up communications.
• Record key decisions and action items and maintain accountability for follow-up and completion.
• Coordinate departmental and organizational initiatives, including planning, implementation, execution, and project support.
• Monitor deadlines, priorities, and action items to ensure progress and completion of commitments.
• Maintain project documentation, track progress, and identify risks or obstacles affecting timelines and deliverables.
• Identify opportunities to improve efficiency, streamline processes, and strengthen executive and departmental operations.
• Take ownership of issues, recommend solutions, and act to resolve concerns.
• Compile, analyze, and present information to support executive decision-making and organizational objectives.
• Maintain organized systems, records, and documentation that support accessibility, efficiency, and operational continuity.
• Prepare correspondence, presentations, reports, spreadsheets, and other business documents with attention to detail and professionalism.
• Perform additional duties and responsibilities as assigned.

Benefits

• Competitive salary.
• Comprehensive, low-cost health insurance plans, including GLP-1 coverage options, available day one.
• Wellness programs.
• Paid Time Off accruals.
• Tax-deferred annuity and 403(b) pension plan.
• Tuition reimbursement.
• Free on-site parking and train station shuttle.
• Childcare partnership with Children’s Learning Center.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed