Executive Assistant to CFO

PCI Pharma Services•Rockford, IL

3d•$90,000 - $100,000•Onsite

About The Position

The Executive Assistant to the CFO provides high-impact administrative and operational support to the Chief Financial Officer and the LIFT organization, encompassing Legal, Finance, and IT. The role supports executive operations in a fast-paced environment and requires exceptional attention to detail, discretion, and responsiveness. The Executive Assistant serves as a trusted partner to senior leadership and as the administrative backbone of the Office of the CFO, ensuring coordination, communication, and execution across priorities. The position is onsite in the Rosemont area, with work primarily in an office-based or remote desk environment where noise levels are typically quiet. The role may require travel to meeting locations for multi-day onsite support, approximately 20% of the time, and flexibility outside standard business hours.

Requirements

Associate’s degree in a related field and/or at least 5 years of relevant experience.
Advanced computer skills, including expert use of PowerPoint, Excel, and Outlook.
Full professional proficiency in English, written and verbal.
Strong reasoning and problem-solving skills.
Ability to work independently and collaboratively.
Professional demeanor and sound judgment.
Adaptability to evolving priorities and environments.
Exceptional team player with a hands-on, positive, “can-do” attitude.
Expert management of complex executive calendars and shifting priorities, including triage, anticipating needs, and proactive follow-through.
Ability to handle sensitive financial, legal, and IT information with discretion and sound judgment.
Clear, professional written and verbal communication and confidence interacting with senior leaders, external partners, and stakeholders.
Strong proficiency in Microsoft Teams and working proficiency with Zoom, SharePoint, Workday, dashboards, and digital workflows.
Ability to anticipate challenges and resolve issues before escalation while maintaining composure in high-pressure environments.
Ability to coordinate across time zones and cultures and support Legal, Finance, and IT leaders with awareness of functional nuances.
Professionalism, credibility, resilience, flexibility, and accountability when representing the Offices of the CFO, CIO, and General Counsel.

Responsibilities

Prepare professional-grade presentations and documents for senior leadership, including materials requiring master-level Microsoft PowerPoint proficiency.
Provide comprehensive administrative support to the CFO and LIFT leadership team.
Manage complex, high-volume calendars across multiple time zones, including prioritization, scheduling, and coordination of internal and external meetings.
Coordinate domestic and international travel arrangements, including detailed itineraries, agendas, and logistics through Concur.
Prepare, submit, and track expense reports accurately and promptly.
Draft, proofread, and edit confidential correspondence, reports, and executive materials.
Schedule conference rooms and manage logistics for executive meetings, board-related sessions, and customer visits.
Coordinate catering and onsite meeting support, including meals and refreshments.
Travel to meeting locations for multi-day onsite support as needed.
Oversee document flow for items requiring signature or review by the Executive Leadership Team, Executive Coordinator, Site VP/GM, or CFO.
Order, maintain, and organize office and administrative supplies.
Support special projects and ad hoc initiatives for the CFO and LIFT leaders, including cross-functional coordination.
Ensure adherence to company policies, procedures, and applicable PCI, cGMP, and GCP guidelines.
Maintain consistent attendance, punctuality, and reliability; flex outside standard business hours as needed.
Perform other duties as assigned.