Executive Assistant to the CFO
About The Position
The Executive Assistant to the Chief Financial Officer (CFO) provides administrative and operational support to the CFO and broader Finance team in a fast-paced, high-stakes environment. The role requires professionalism, confidentiality, strategic awareness, strong organization, and the ability to manage competing priorities with discretion, efficiency, and diplomacy. The Executive Assistant maintains the CFO’s calendar, coordinates cross-functional meetings, manages communications, supports decision-making, and assists with Finance team administration and internal event planning. The position also provides project management support, supports budgeting and invoice review, and manages contracts. The role works on-site five days a week, with certain exceptions for newsgathering and business travel.
Requirements
- At least 7 years of executive support experience.
- At least 2 years of experience in operations, project management, process improvements, or related work.
- Experience reviewing, tracking, and managing contracts.
- Professional maturity and the ability to remain calm and flexible under pressure.
- Outstanding interpersonal skills and attention to detail.
- Strong organizational ability and interdepartmental coordination skills.
- Expertise with Microsoft Office, Google Suite, and other products, and the ability to learn new software tools and systems quickly.
- Curiosity and comfort using AI-enabled productivity tools and automation, with sound judgment about confidentiality, accuracy, and appropriate use.
- Ability to maintain confidentiality regarding sensitive business and people matters.
- Ability to multitask and prioritize workload with minimal supervision.
- Excellent editing and proofreading skills.
- Strong consulting and project management skills.
- Excellent verbal and written communication skills.
- Ability to work quickly and effectively under pressure.
Nice To Haves
- Experience supporting a financial executive.
Responsibilities
- Manage the executive’s schedule, schedule meetings, provide reminders about appointments and reschedules, flag time-sensitive emails and requests, and prepare materials for meetings and events.
- Monitor team dynamics, interactions, and performance; provide timely and accurate reports to the executive on developments, concerns, and opportunities; and offer perspectives and recommendations.
- Support executive decision-making for meetings, projects, and events by learning employees’ roles across departments, building cross-functional relationships, and gathering and synthesizing relevant information.
- Draft, proofread, and edit professional correspondence and basic presentation materials.
- Use productivity tools, automation, and AI-enabled solutions thoughtfully.
- Provide project management support and assistance at key internal and external company events.
- Attend the CFO direct reports meeting, send a summary email to the Finance department, track directors’ action items, and ensure directors submit weekly updates on time.
- Support meetings with external guests by greeting guests, completing security checks, and arranging food and drinks.
- Provide budgeting support, review invoices, and manage contracts.
Benefits
- Competitive medical, dental, and vision coverage.
- Company-paid pension and 401(k) match.
- Three weeks of vacation and up to three weeks of paid sick leave.
- Nine paid holidays and two personal days.
- 20 weeks of paid parental leave for any new parent.
- Mental health resources.
- Backup care and caregiver concierge services.
- Gender-affirming services.
- Pet insurance.
- Free Post digital subscription.
- Leadership and career development programs.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
