Executive Assistant to the SVP & Division President

HP•Spring, TX

2d•$32 - $49•Onsite

About The Position

As an Executive Assistant to the Senior Vice President and Division President, you will serve as a strategic administrative partner, managing complex calendars, travel arrangements, and logistics. You will work closely with other Executive Assistants and the Chief of Staff to support smooth day-to-day operations and on-site execution. This is an on-site role requiring compliance with the company’s return-to-office policy, with on-site work four to five days per week and working hours adjusted to meet business needs.

Requirements

Bachelor’s degree.
Typically, 10 or more years of experience providing executive administrative support to senior leaders, including the ability to anticipate and proactively resolve scheduling conflicts.
Recent experience supporting senior executives in a fast-paced, high-stakes environment.
Ability to handle highly sensitive and confidential information with integrity, discretion, and sound judgment.
Strong attention to detail and organizational skills, with the ability to manage multiple tasks in a fast-paced, time-sensitive environment.
Willingness to work on-site four to five days per week and adjust working hours to meet business needs.

Responsibilities

Manage the executive’s calendar across global time zones, schedule complex meetings, resolve conflicts proactively, respond to requests, and collect agendas and briefing materials.
Anticipate scheduling needs and address potential obstacles before they arise.
Book and manage executive travel, including flights, hotels, ground transportation, itineraries, and visa applications for international trips.
Plan travel logistics in advance and address last-minute changes and travel emergencies.
Prepare and reconcile expense reports and purchase requisitions in a timely manner.
Support external visitors with registration, executive-level escorting, and logistics planning.
Partner with the Chief of Staff and other Executive Assistants to coordinate scheduling, logistics, and on-site support for executive meetings, in-person staff meetings, all-employee meetings, employee engagement activities, and other organizational meetings.
Handle sensitive and confidential information with discretion and maintain strict confidentiality protocols.
Collaborate across the organization and multiple time zones, support broader team needs, and share information proactively to ensure smooth execution.