Executive Assistant to the President

LED FastStart • Shreveport, LA

3d

About The Position

The Executive Assistant is the senior official supporting the President and Chief Executive Officer (PCEO). The role requires sound independent judgment and discretion in executive- and board-level responsibilities, along with strict confidentiality and trustworthiness in a fast-paced environment.

The position provides administrative, transportation, and financial support to the PCEO and Executive Team, and serves as primary support for the Board of Directors. Responsibilities include managing the PCEO’s calendar and time, coordinating meetings and events, handling communications and correspondence, arranging travel, supporting expense and credit-card reconciliation, and preparing Board and committee materials. The role may involve off-site transportation, errands, occasional evening and weekend work, and overnight travel of up to 10%.

Requirements

• Bachelor’s degree from an accredited college or university.
• At least three years of professional experience in an executive assistant or support position.
• Excellent oral and written communication skills, including strong grammar, punctuation, and knowledge of written communication style guidelines.
• Strong organizational, problem-solving, and computer skills.
• Proficiency with Microsoft Word, Excel, PowerPoint, Project, and the Internet.
• Sound judgment and ability to handle confidential work tactfully and discreetly.
• Ability to work independently, manage numerous assignments, and anticipate the PCEO’s needs.
• Ability to multitask and remain flexible and calm in high-stress situations involving conflicts and projects.
• Willingness and ability to provide transportation for the PCEO.
• Ability to work with people who are blind and/or disabled.
• If sighted, a current driver’s license and insurance are required.

Nice To Haves

• Prior experience supporting multiple executives and board members.

Responsibilities

• Schedule and coordinate executive meetings, staff meetings, outside events, and company social events, including meeting logistics, audiovisual equipment, food, and minutes.
• Organize and manage the PCEO’s calendar, including business and personal matters, and coordinate the PCEO’s daily schedule, appointments, and logistics.
• Serve as the PCEO’s primary gatekeeper and personal liaison; receive and screen calls, direct calls or respond to inquiries, and draft correspondence.
• Review applications, contracts, and other documents with the PCEO; manage the contract filing system; conduct and prepare research as needed.
• Assess situations quickly and respond professionally and effectively.
• Arrange travel for the PCEO, Executive Team, and others as necessary, including flights, accommodations, and ground transportation.
• Occasionally travel off-site and provide transportation for the PCEO to meetings and events; run errands and perform shopping requirements as needed.
• Report financial transaction concerns to the CFO and Administration.
• Reconcile the PCEO’s company credit-card account in a timely manner, track receipts, and report transaction concerns to the CFO.
• Prepare and process expense reports through the expense management system.
• Coordinate Board meetings with Board officers, committee chairs, and members, including meeting locations and technology arrangements.
• Prepare and transcribe Board and committee materials, including draft agendas, meeting minutes, and other materials.
• Ensure meeting attendees respond, including obtaining written proxies when needed.
• Collect responses to Board inquiries from relevant staff and perform other duties as requested.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior