Executive Assistant to the President

OSU Medical Center•Tulsa, OK

About The Position

The Executive Assistant provides administrative support to the President, including clerical, receptionist, scheduling, and purchasing duties. The role requires significant attention to detail, proficiency with various software packages, and the ability to coordinate large group meetings. The successful candidate has excellent interpersonal and writing skills, can manage multiple tasks and requests, and maintains a positive customer-service approach in a fast-paced setting. The position also requires strong telephone skills and courteous assistance to callers, including follow-up on their needs. The Executive Assistant supports the President and Board of Trustees with clerical activities, manages the President’s calendar and appointment requests, and coordinates schedules, invitees, and locations. The role generates communications on behalf of the President and prepares correspondence, agendas, and meeting minutes for Trust/Medical Authority meetings and certain committee meetings as required. The Executive Assistant demonstrates initiative and critical thinking to complete work efficiently, treats patients, physicians, visitors, and coworkers courteously, handles sensitive matters confidentially, and coordinates off-site meetings as required.

Requirements

Associate degree (required).
Current Oklahoma Driver's License.
3–5 years of experience.
Excellent interpersonal and writing skills.
Proficiency in various software packages.
Ability to coordinate large group meetings and manage multiple tasks and requests.
Strong telephone skills and a courteous customer-service approach.
Significant attention to detail.

Nice To Haves

Bachelor's degree (desirable).
Postgraduate degree (viewed favorably).

Responsibilities

Provide clerical, receptionist, scheduling, and purchasing support to the President.
Support the President and Board of Trustees with clerical activities.
Manage the President’s calendar and appointment requests, coordinating schedules, invitees, and locations.
Generate communications on behalf of the President.
Prepare correspondence, agendas, and meeting minutes for Trust/Medical Authority meetings and certain committee meetings as required.
Coordinate large group and off-site meetings as required.
Use initiative and critical thinking to complete duties efficiently and expediently.
Interact courteously and helpfully with patients, physicians, visitors, and coworkers.
Handle sensitive matters confidentially.
Assist callers courteously and follow up on their needs.