Executive Assistant to the President/CEO

Early Childhood Resource Center • Cleveland, OH

15h • $41 - $46

About The Position

The Sisters of Charity Health System is recruiting a full-time Executive Assistant to the President/CEO. The role provides administrative services under established policies and procedures to support the CEO and organization, including complex responsibilities involving highly confidential information. The Executive Assistant works with the CEO to enhance relationships and communication with internal and external stakeholders.

The position provides extensive administrative and governance support to the President/CEO, executive staff, and SCHS Board of Directors and its committees. Responsibilities include managing correspondence, schedules, travel, meetings, reports, special projects, records, and board materials; administering annual conflict-of-interest disclosures; and coordinating building maintenance requests, contractors, and office relocations. The position supervises the Health System Receptionist and Administrative Assistant.

The stated salary range is $40.87–$45.68 per hour. Qualified candidates should submit a cover letter and resume with the online application.

Requirements

• Personal compatibility with and ability to work and minister in a Catholic, mission-based organization.
• Ability to be a team player, with excellent interpersonal skills, attention to detail, and eagerness to learn.
• Bachelor’s degree preferred, or a minimum of 8–10 years of administrative experience supporting a senior-level executive.
• Ability to follow through and persist in completing tasks and assignments and obtaining results.
• Ability to handle highly confidential and critical information.
• Demonstrable strategic thinking and planning skills, including anticipating the needs of internal and external stakeholders of the CEO’s office.
• Excellent verbal and written communication skills.
• Superior technology skills, including exceptional proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to multitask in a fast-paced environment and tolerate frequent change.
• Detail-oriented and well organized.
• Self-starter who is interested in being challenged with new opportunities.

Nice To Haves

• Bachelor’s degree.
• Knowledge of videoconferencing equipment and ability to train others in its use.

Responsibilities

• Manage special projects and assignments at the direction of the President and CEO.
• Read, research, and route correspondence, including confidential correspondence, and prepare correspondence under the CEO’s direction.
• Organize, prepare, and review CEO-initiated administrative reports for the Board, executive staff, and others.
• Maintain the President and CEO’s schedule and calendar, and others’ calendars as requested.
• Plan executive staff travel and manage the budget for travel and meetings.
• Build and maintain relationships across the Sisters of Charity Health System and with the Catholic Diocese, community leaders, elected officials, and other stakeholders.
• Ensure responsible communication and follow-up with people who contact the President and CEO’s office.
• Schedule meetings; prepare agendas; take minutes or notes at formal meetings; and coordinate special events, transportation, and hotel accommodations.
• Prepare expense and mileage reports for the President and CEO, and time logs for the CEO’s direct reports and the Executive Assistant.
• Prepare PowerPoint presentations and videoconferencing events; organize and maintain files; approve specified vendor payments and conference room requests.
• Process and maintain annual Board Conflict of Interest statements for 14 SCHS boards, including updating and posting questionnaires, managing SurveyMonkey links, running reports, and providing completed documents to boards and auditors upon request.
• Coordinate outside contractors for service calls and preventive maintenance, coordinate internal office relocations, and serve as the point person for routine maintenance requests through Plant Operations.
• Provide administrative support to the SCHS Board of Directors, governance committee, and executive committee, including meeting scheduling and notices, distribution of materials, minutes, corporate records, board portal materials, and support to individual board members.
• Attend SCHS board and committee meetings, take minutes, maintain accurate records of business conducted, and track follow-up requirements.
• Provide administrative support to the System President regarding Director/System relations.
• Coordinate preparation of resolutions, reports, studies, and other materials requested by executive staff, boards, and committees.
• Maintain board records, files, approved policies, corporate records, meeting calendars, and board and committee rosters.
• Manage board portal training and support for entities, including meeting templates, dates, board terms, and uploading agendas and materials; attend portal training and updates and expand portal capabilities as needs evolve.
• Update board manuals for all entities, including directory listings, Articles of Incorporation, Bylaws, and Codes of Regulations.
• Support the President and CEO and board chairs with recruitment and orientation of new SCHS board members; coordinate orientation and continuing board education programs.
• Directly supervise the Health System Receptionist and Administrative Assistant.
• Perform additional responsibilities as requested by the CEO.

Benefits

• Excellent health care benefit package.
• Paid Time Off (PTO).
• Employer pension plan.
• 403(b) retirement plan with employer match.
• Tuition reimbursement.
• Great work environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed