Executive Assistant to the CEO

Casap•New York, NY

1d•Onsite

About The Position

Casap is seeking an Executive Assistant to partner with CEO Shanthi Shanmugam and manage her calendar, inbox, travel, and priorities. The Executive Assistant will serve as a primary point of contact for investors, board members, bank and fintech executives, candidates, and partners, representing Casap with polish and discretion. The role is based in or near Princeton, New Jersey, and includes in-person personal support in addition to business support. The position covers calendar management and scheduling, communications and stakeholder relations, travel and event coordination, personal errands and scheduling, and support for company teams and special projects. The Executive Assistant will prepare the CEO for meetings, coordinate board meetings and dinners, manage conference schedules, and handle personal logistics and household vendors. Occasional urgent needs outside normal hours may arise, particularly during travel and conferences.

Requirements

At least 4 years supporting a C-level executive.
Based in or near Princeton, New Jersey, with reliable transportation.
Strong writing skills and comfort writing in someone else’s voice.
Excellent judgment and discretion.
Highly organized, proactive, and calm under pressure, with the ability to re-plan a full calendar on short notice.
Comfort with Google Workspace, Slack, and scheduling and travel tools.
Available for occasional urgent needs outside normal hours, especially during travel and conferences.

Nice To Haves

Experience supporting a C-level executive at a startup or high-growth company.

Responsibilities

Own the CEO’s calendar, protect time for priorities, and adjust the schedule when urgent customer, investor, or board meetings arise.
Coordinate schedules across time zones and calendars with candidates, search firms, the co-founder, and other leaders, and keep participants informed about changes.
Prepare daily agendas, briefs, and meeting context for the CEO.
Manage the CEO’s inbox and ghostwrite emails in her voice to investors, board members, candidates, and partners.
Serve as a trusted liaison for senior stakeholders and build working relationships with their assistants.
Coordinate board meetings and dinners, including venues and logistics.
Book travel and itineraries, and re-plan quickly when flights are canceled or plans change.
Manage the CEO’s conference schedule, triage incoming meeting requests, and partner with Sales and Marketing on customer dinners and events.
Handle in-person errands and logistics, including dry cleaning, returns, deliveries, and appointments.
Manage personal scheduling, reservations, and household vendors around a heavy travel calendar.
Partner with Sales, Marketing, and People on matters requiring the CEO’s time or input.
Coordinate gifts and notes on the CEO’s behalf, source vendors for swag and event supplies, and take on special projects to improve the operation of the CEO’s office.