Executive Assistant to the CEO
About The Position
Higgsfield AI is the fastest-scaling generative AI company in history, hitting $1B in annual revenue run rate, 30M+ users worldwide, 6M+ generations per day, and powering 390 of Fortune 500 brands. We're building at the absolute frontier of AI-powered video creation and next-generation creative tools. Joining Higgsfield means becoming part of a high-impact team shaping the future of AI-native experiences, at a company that isn't just moving fast, but rewriting what fast looks like. Higgsfield AI is seeking an Executive Assistant to provide hands-on travel, logistics, personal, and administrative support to our CEO. This role is highly operational and requires significant in-person and international travel support. You will ensure that day-to-day logistics run smoothly, anticipate needs before they arise, and respond quickly when plans change. This role reports to the Chief of Staff / Strategic Initiatives and works closely with the broader Office of the CEO. Calendar management, board meetings, executive scheduling, and workplace operations are owned separately and are not part of this role.
Requirements
- 5+ years of experience providing executive, principal, family office, or similarly high-touch support.
- Significant experience managing complex domestic and international travel, including visas, multi-city itineraries, and last-minute changes.
- Strong judgment, attention to detail, and the ability to anticipate needs and solve problems quickly.
- Excellent organizational skills and the ability to manage multiple moving pieces at once.
- Calm, discreet, resourceful, and highly responsive under pressure.
- Strong written and verbal communication skills and comfort communicating directly with vendors, partners, and internal teams.
- Strong cost awareness and disciplined expense management.
- Collaborative, transparent, and comfortable working closely with a Chief of Staff and broader executive support team.
- Must be based in San Francisco or within reasonable commuting distance and able to work fully in office whenever the CEO is in San Francisco (minimum 3 days/week).
- Must be willing and able to travel frequently, including internationally.
Responsibilities
- Provide hands-on day-to-day support to the CEO across travel, logistics, personal, and administrative needs.
- Own complex domestic and international travel logistics, including flights, hotels, visas, ground transportation, airport services, and multi-city itineraries.
- Plan trips end to end, including researching destinations, meeting locations, restaurants, transportation timing, and other practical details, and respond quickly when plans change.
- Travel with the CEO across the U.S. and internationally and ensure each trip runs smoothly.
- Coordinate meals, restaurant reservations, formal events, guest needs, and other in-person logistics when the CEO is in San Francisco.
- Anticipate what the CEO will need for meetings, interviews, events, and travel, and make sure everything is in place.
- Coordinate closely with the CEO's family and the Office of the CEO on personal and travel logistics.
- Track expenses carefully and ensure timely, accurate reconciliation and follow-up through Ramp and other finance tools.
- Maintain clear communication and share relevant context with the broader Office of the CEO.
Benefits
- medical, dental, and vision insurance
- a competitive 401(k) retirement plan with company matching
- additional benefits and perks
- The opportunity to work on ambitious AI products alongside a highly experienced, fast-moving, and international team.
- Significant ownership, direct impact, and opportunities for professional growth as the company scales.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
