Executive Assistant to the President

Abilene Christian University•Abilene, TX

About The Position

Serve as the President’s executive assistant, managing presidential communications, internal coordination, research, scheduling, travel, and confidential matters. The position reports to the Director of Presidential Operations. The employee must be a professing Christian and willing to support ACU’s Christian mission. The role also oversees daily operations of the Office of the President, including supplies, reception, and equipment.

Requirements

Five years of experience supporting executive-level leadership.
Exceptional writing and proofreading skills.
Highly organized, flexible, and able to manage multiple priorities.
Proficiency with Microsoft Office and Google Suite.
Strong interpersonal skills and professional demeanor.
Positive attitude, dependability, high initiative, and flexibility.
Ability to keep information confidential and manage multiple tasks simultaneously.
Ability to work well with a wide range of constituencies.
Ability to work extended hours at certain times of the year and handle high-volume, high-speed demands and stress.
Must be a professing Christian and willing to support ACU’s Christian mission.
Candidates for security-sensitive positions are subject to background checks.

Nice To Haves

Bachelor’s degree preferred.
Familiarity with ACU systems such as Workday, Slate, and CRM.

Responsibilities

Manage the President’s calendar and travel arrangements, ensuring preparation and alignment of priorities.
Arrange complex travel itineraries and maintain detailed trip and event documentation.
Work with the Chief of Staff to align internal initiatives, communications, and institutional priorities.
Draft and edit official correspondence, remarks, and other written communications on behalf of the President.
Serve as a liaison for internal communication and ensure the President is briefed and prepared for engagements.
Track action items and coordinate follow-ups from cabinet, board, strategic leadership, and presidential initiative meetings.
Coordinate meeting logistics and maintain agendas, minutes, and follow-up documentation for presidential meetings.
Screen, route, and handle mail and communications addressed to the President with discretion.
Conduct background research and prepare briefing materials for the President’s engagements.
Execute daily operations of the Office of the President, including ordering supplies and equipment as needed.
Maintain a welcoming environment for visitors and answer phone calls.
Coordinate scheduling for the President’s Conference Room.
Assist in supervising student employees.