Executive Assistant to the President

Abilene Christian University•Abilene, TX

About The Position

ACU is affiliated with the fellowship of the Church of Christ. The employee must be a professing Christian and willing to support ACU’s Christian mission. The Executive Assistant serves as the President’s primary administrative support, managing presidential communications, internal coordination, research, scheduling, travel, and confidential matters. The position reports to the Director of Presidential Operations and works closely with the Chief of Staff to coordinate internal initiatives, communications, and institutional priorities. The role also oversees daily operations of the Office of the President, including supplies, reception, equipment, and scheduling for the President’s Conference Room. The position may assist with supervision of student employees. ACU conducts background checks on candidates for employment in security-sensitive positions; current employees may be subject to an additional check upon hire.

Requirements

Must be a professing Christian and willing to support ACU’s Christian mission.
Five years of experience supporting executive-level leadership.
Exceptional writing and proofreading skills.
Highly organized, flexible, and able to manage multiple priorities.
Proficiency with Microsoft Office and Google Suite.
Strong interpersonal skills and professional demeanor.
Positive attitude, dependability, and high initiative.
Ability to keep information confidential.
Ability to manage multiple tasks simultaneously and work well with a wide range of constituencies.
Ability to handle stress amid high-volume, high-speed demands.
Bachelor’s degree preferred.

Nice To Haves

Bachelor’s degree.
Familiarity with ACU systems such as Workday, Slate, and CRM.

Responsibilities

Manage the President’s calendar and travel arrangements, ensuring preparation and alignment of priorities.
Arrange complex travel itineraries and maintain detailed trip and event documentation for the President.
Draft and edit official correspondence, remarks, and other written communications on behalf of the President.
Serve as a liaison for internal communication and ensure the President is briefed and prepared for engagements.
Track action items and coordinate follow-ups from cabinet, board, and strategic leadership meetings.
Coordinate meeting logistics and maintain agendas, minutes, and follow-up documentation for presidential meetings.
Screen and appropriately route mail and communications addressed to the President, handling them with discretion.
Conduct background research and prepare briefing materials for the President’s internal and external engagements.
Execute the daily operations of the Office of the President.
Order supplies and equipment as needed.
Maintain a welcoming environment for visitors and answer phone calls.
Coordinate scheduling for the President’s Conference Room.
Assist in the supervision of student employees.
Serve as the President’s primary administrative support.