Executive Assistant to the President

Clever Care Health Plan • Huntington Beach, CA

2d • $72,800 - $89,500 • Hybrid

About The Position

The Executive Assistant provides high-level, confidential, and proactive support to the President and other senior leaders as needed and serves as a trusted representative of the Office of the President. This role manages executive scheduling, communications, meeting preparation, board and leadership support, travel, expenses, and follow-through on key priorities. The ideal candidate demonstrates exceptional judgment, discretion, organization, communication, and anticipation, helping optimize the President’s time, support effective decision-making, and ensure timely execution of executive commitments.

Requirements

• Bachelor’s degree in Business Administration, Communications, Healthcare Administration, or related field preferred; equivalent experience may be considered.
• Minimum of five (5) years of progressively responsible experience supporting a President, CEO, C-suite executive, board office, or senior executive leadership team.
• Experience supporting executive communications, board or governance processes, leadership meetings, strategic projects, and complex stakeholder coordination.
• Demonstrated success working in a fast-paced, confidential, and high-accountability environment.
• Exceptional organization, prioritization, time management, and follow-through.
• High discretion, diplomacy, judgment, and professionalism in handling confidential executive-level matters.
• Strong executive presence and interpersonal skills with the ability to build trust across all levels of the organization.
• Excellent written and verbal communication skills, including drafting, editing, summarizing, and preparing polished executive materials.
• Proactive, resourceful, and anticipatory approach to problem solving, planning, and removing barriers.
• Strong meeting management skills, including agenda development, logistics, preparation, notes, action tracking, and follow-up.
• Ability to work independently and collaboratively under pressure while maintaining accuracy and professionalism.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, Excel, Teams, and SharePoint.
• Strong project coordination skills, including tracking milestones, organizing stakeholders, escalating risks, and driving deliverables to completion.
• Flexible, resilient, and adaptable to urgent needs, irregular schedules, and evolving business priorities.

Nice To Haves

• Healthcare, managed care, Medicare Advantage, or regulated-industry experience preferred.

Responsibilities

• Using sound judgment, professionalism, and discretion, provide confidential, proactive executive support to the President.
• Serve as a key point of contact and professional representative for the Office of the President with internal and external stakeholders.
• Manage the President’s complex calendar, including prioritizing requests, resolving conflicts, protecting focus time, and anticipating preparation needs.
• Prepare the President for meetings, calls, events, and speaking engagements by coordinating agendas, briefing materials, presentations, talking points, and follow-up items.
• Coordinate board, committee, executive, and leadership meetings, including scheduling, logistics, materials, agendas, notes, and action-item follow-up as assigned.
• Manage travel arrangements, itineraries, expense reports, reservations, and related logistics accurately and efficiently.
• Draft, edit, organize, and track executive communications, correspondence, reports, presentations, and follow-up items.
• Maintain systems for tracking commitments, decisions, deadlines, approvals, delegated tasks, and action items to support accountability and timely execution.
• Conduct research and gather information on business, healthcare, Medicare Advantage, regulatory, competitive, operational, or stakeholder topics as needed.
• Partner with HR, communications, and executive leaders to support All Hands presentations, leadership updates, board materials, and other executive communications.
• Improve executive office processes, templates, meeting rhythms, and workflows to increase efficiency, clarity, and follow-through.
• Coordinate assigned special projects and initiatives by aligning stakeholders, tracking progress, escalating risks, and ensuring timely completion.

Benefits

• A background check is required.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive