Executive Assistant to the Vice President

CSU Careers•Northridge, CA

3d•Onsite

About The Position

The Executive Assistant to the Vice President for Student Affairs and Dean of Students (VPSA/DOS) provides confidential administrative support under general supervision. The position coordinates executive schedules and events, processes student records subpoenas, addresses complex student concerns, and supports divisional operations, communications, and compliance activities. The role manages the VPSA/DOS’s calendar using Microsoft Outlook and prepares routine and confidential correspondence on the VPSA/DOS’s behalf. As the Student Records Custodian’s designee, the Executive Assistant reviews subpoenas for legitimacy, interprets their scope, follows regulatory requirements, and requests, processes, and produces redacted documents in a timely manner. The position also coordinates submission and vetting of the division’s Business Continuity Plans, including testing, monitoring, and compliance reporting, and performs other duties as assigned. This is a regular, full-time, 40-hour-per-week position working Monday through Friday. The employee will work on campus in Northridge; telecommuting is not available. The anticipated hiring range is $4,687–$7,400 per month, depending on qualifications and experience. The classification salary range is $4,687–$11,223 per month. The position has a two-year probationary period.

Requirements

Equivalent to graduation from an accredited four-year college or university.
Equivalent to three years of full-time, relevant, progressively responsible administrative experience.
Exceptional organizational and time-management skills to coordinate executive calendars, meetings, travel arrangements, and competing priorities.
Sound judgment, discretion, and professionalism when handling confidential personnel information, sensitive student records, and complex administrative matters.
Strong written and verbal communication skills for preparing executive correspondence, reports, and presentations and interacting effectively with diverse campus stakeholders.
Knowledge of university policies, student records confidentiality requirements, regulatory compliance, and administrative procedures.
Proficiency in Microsoft Office Suite, Adobe Acrobat Pro, student information systems, and electronic records management applications.
Strong analytical, research, and problem-solving abilities to address complex student concerns, coordinate university initiatives, and recommend effective solutions.

Responsibilities

Provide confidential administrative support to the Vice President for Student Affairs and Dean of Students under general supervision.
Coordinate executive schedules and events and manage the VPSA/DOS’s calendar using Microsoft Outlook.
Prepare routine and confidential correspondence on behalf of the VPSA/DOS.
Serve as the Student Records Custodian’s designee.
Review subpoenas for legitimacy, interpret their scope, comply with regulatory requirements, and request, process, and produce redacted documents in a timely manner.
Address complex student concerns.
Support divisional operations, communications, and compliance activities.
Coordinate submission and vetting of the division’s Business Continuity Plans, including testing, monitoring, and reporting on compliance.
Perform other duties as assigned.