Executive Assistant to the President

Pepperdine University•Malibu, CA

1d•$80,000 - $90,000

About The Position

The Executive Assistant to the President provides high-level administrative and executive support to ensure the effective and efficient operation of the Office of the President. The role serves as a trusted partner to the President by managing complex schedules, coordinating executive priorities, facilitating communication, and supporting key University initiatives. The successful candidate is organized, proactive, adaptable, and resourceful, with strong communication skills, sound judgment, and the ability to manage competing priorities in a fast-paced environment. The position interacts with internal and external constituents, including trustees, donors, faculty, staff, students, and community partners, while maintaining discretion, confidentiality, and professionalism. Through executive support and operational coordination, the position contributes to the President's ability to advance the University's mission, strengthen relationships, and fulfill its strategic priorities. This is a regular, exempt position scheduled for 40 hours per week. Pepperdine University offers a competitive benefits package. Offers of employment are contingent upon successful completion of criminal, education, and employment screening.

Requirements

Bachelor's degree.
At least 5 years of experience as an executive assistant or in a similar role, including at least 2 years assisting senior executives.
Extensive experience as an office manager and executive secretary.
Experience with event planning and management.
Ability to work effectively with University administrators, Regents, faculty, staff, students, vendors, attorneys, and government officials.
Strong analytical, problem-solving, communication, management, and organizational skills.
Strong computer skills and experience using Google Suite.
Detail-oriented.
Ability to maintain a high level of confidentiality and professionalism.
Ability to respect workplace differences and work effectively with individuals from different backgrounds.

Nice To Haves

Master's degree.
At least 7 years of related experience.
Professional experience in a nonprofit or higher-education setting.
Experience with board administration.
Familiarity with Pepperdine University.

Responsibilities

Provide comprehensive administrative and front-office support for the President, serve as the primary point of contact for incoming calls, inquiries, and visitors, and ensure professional, timely responses and appropriate referrals.
Maintain presidential files, review and route incoming correspondence, and coordinate updates to the University faculty and staff directory for departments reporting to the President's Office.
Manage the President's complex calendar and coordinate meetings and appointments with internal and external executives, trustees, donors, and other constituents.
Work with the President to establish and adjust scheduling priorities, balancing University business, travel, donor engagement, speeches, and other executive commitments.
Coordinate all aspects of the President's travel, including airfare, ground transportation, lodging, itineraries, and other logistics.
Process and reconcile credit card transactions and billing statements, ensuring accurate documentation and compliance with University policies.
Coordinate housekeeping, maintenance, and other operational needs related to the President's residence.
Plan and coordinate meetings, lunches, and special events involving the President; collaborate with Bon Appétit staff and University departments on catering and event logistics.
Work with the First Lady to communicate and coordinate University events, meetings, meals, and other engagements requiring her participation.
Perform other duties as assigned.
Uphold the University mission through work performed.