Executive Assistant to SVP, Legal

Nscale • San Francisco, CA

6d • $100,000 - $140,000 • Hybrid

About The Position

Nscale is hiring an Executive Assistant to support and report to the SVP, Legal. The role is based in the San Francisco office at least three days per week and requires flexibility across time zones, including regular early-morning overlap with the London headquarters and European teams, and occasional evenings for APAC. Occasional travel, up to four times per year, may include trips to London and company offsites.

The Executive Assistant will bring structure, pace, and discretion to the Legal function, partnering with the SVP, Legal, Legal leadership, colleagues across Finance, People, Compliance, Security, and Corporate Development, and external counsel, advisors, customers, partners, and investors. The role requires anticipating needs, exercising sound judgment, protecting confidential information, and helping the Legal team operate effectively across competing priorities.

Responsibilities include managing the SVP's calendar and priorities; coordinating domestic and international travel and expenses; tracking Legal department budgets and invoices; maintaining secure records and workflows; managing contract workflows in Ironclad; coordinating signatures, NDAs, Board consents, and corporate documents; supporting external-counsel administration; coordinating meetings and briefings; preparing agendas and notes; tracking action items; and drafting correspondence on behalf of the SVP.

The salary range is $100,000–$140,000 USD base. The role may also be eligible for bonus, equity, and/or commission programs. Nscale may offer medical, dental, vision, flexible paid time off, parental leave, and retirement plan participation.

Requirements

• 10+ years of experience supporting a General Counsel, Chief Legal Officer, or other senior executive in a complex global organization.
• Proven experience managing complex calendars, international travel, and high-volume senior stakeholder interactions.
• Advanced proficiency in Google Workspace and comfort using Slack and Microsoft Teams.
• Exceptional organizational skills, with the ability to manage competing priorities calmly and accurately.
• Discretion in handling sensitive legal, corporate, financial, and personnel information.
• Strong written and verbal communication skills.
• Confidence when interacting with Board members, external counsel, investors, and senior leaders.
• Strong attention to detail, proactive problem-solving ability, and personal accountability.
• Ability to work from Nscale's San Francisco office at least three days per week.
• Flexibility to work outside standard Pacific hours, including early mornings to overlap with London and Europe and occasional evenings for APAC.
• Comfortable with occasional travel, up to four times per year.

Nice To Haves

• Experience in technology, financial services, professional services, or high-growth companies.
• Experience supporting legal, corporate governance, compliance, or Board processes.
• Working knowledge of Ironclad or a comparable contract lifecycle management (CLM) tool.

Responsibilities

• Own a complex, fast-moving calendar across internal and external stakeholders in the US, Europe, and other global time zones.
• Prioritize the SVP, Legal's time against legal, governance, commercial, and corporate priorities.
• Anticipate conflicts, dependencies, and time-sensitive deadlines, resolving scheduling challenges proactively and with minimal guidance.
• Coordinate domestic and international travel, including multi-leg itineraries, visas, and last-minute changes.
• Prepare and submit expense reports for the SVP, Legal.
• Track Legal department budgets and invoices with close attention to detail.
• Maintain organized, secure records and workflows for sensitive legal and executive materials.
• Manage contract workflows in Ironclad, including routing agreements for review and approval, tracking status, and maintaining the contract repository.
• Coordinate signatures, NDAs, Board consents, and execution of corporate documents.
• Support external-counsel administration, including engagement letters, invoice review, and matter tracking.
• Coordinate logistics for Legal team meetings and external-counsel briefings.
• Prepare agendas, take meeting notes, and track action items to support follow-through and accountability.
• Draft polished correspondence independently on behalf of the SVP, Legal.
• Collaborate with other Executive Assistants to streamline executive and departmental workflows.
• Handle confidential materials securely and ensure action items are followed through to completion.

Benefits

• Competitive US compensation package including base salary, bonus, and equity.
• Performance reviews every 12 months.
• Flexible workplace with autonomy to shape the workday.
• Medical, dental, and vision coverage may be offered.
• Flexible paid time off may be offered.
• Parental leave may be offered.
• Retirement plan participation may be offered.
• Dynamic progression plan and opportunities to lead cross-functional initiatives.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed