Legal Executive Assistant

In-N-Out Burger•Irvine, CA

20h•$45 - $60•Onsite

About The Position

In-N-Out Burger is hiring a full-time, in-office Legal Executive Assistant for its Legal team in Irvine, California. The role provides high-level support to the Deputy General Counsel/Director of Legal Operations and administrative assistance to the broader Legal team. The position is hourly and non-exempt, with a stated pay range of $45.00–$60.00 per hour. Office hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.; occasional overtime may be required based on department needs. The assistant handles administrative coordination, including calendars, meetings, correspondence, phone calls, travel arrangements, and expenses. The role also supports project management and special projects, prepares materials for executive meetings, and develops working relationships with colleagues, outside organizations, and vendors. The position is in-office in Irvine. The company states that it plans to close its Irvine office in 2029 and consolidate its western headquarters in Baldwin Park, California. Newly hired Irvine associates may participate in a group move to Tennessee with relocation assistance or work from the western headquarters in Baldwin Park upon its opening in 2029.

Requirements

At least 7 years of experience in an Executive Assistant or Senior Executive role; experience in a Legal department or law office is preferred.
Excellent written and verbal communication skills and the ability to interact professionally with all levels of management.
Proven ability to manage multiple calendars.
Experience coordinating and booking travel.
Strong time-management and interpersonal skills.
Meticulous attention to detail and ability to perform tasks accurately and efficiently.
Proven ability to provide outstanding customer service while proactively troubleshooting and problem-solving.
Ability to manage multiple projects simultaneously while remaining organized and efficient.
Highly motivated self-starter.
Ability to work autonomously and independently while contributing to a team environment.
Ability to adapt to changes based on business objectives.
Excellent knowledge of Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
Ability to handle sensitive and confidential information with integrity and professionalism.
Excellent time-management and follow-through skills.

Nice To Haves

Bachelor’s degree in Business Administration or a related field.
Experience with expense-management tools such as Concur or QuickBooks.

Responsibilities

Handle administrative tasks and projects for the Deputy General Counsel, including scheduling meetings, answering phones, handling requests, and managing correspondence.
Coordinate and book travel, including flights, hotels, and car rentals.
Manage travel expenses and receipts using travel and expense management software such as Concur.
Help coordinate the Deputy General Counsel’s daily tasks to optimize workflow.
Manage the Deputy General Counsel’s calendar, plan meetings, and handle day-to-day administration.
Assist with special projects and project activities, from simple tasks to larger project plans.
Support project management by creating and updating workflows, preparing and providing documentation to internal teams, and tracking information.
Prepare meeting materials, including PowerPoint presentations and booklets for C-level and executive meetings.
Develop working relationships across the company and with outside organizations and vendors as an extension of the Legal team.
Assist in other areas of the Legal department as needed.

Benefits

Medical insurance
Dental insurance
Vision insurance
Life insurance
Flexible spending accounts (FSAs)
401(k) plan
Profit-sharing plan
Adoption assistance
Education reimbursement
Supplemental health plans
Pet insurance
Relocation assistance for eligible associates participating in the group move to Tennessee