Legal Executive Assistant

Gibson Dunn•Denver, CO

About The Position

Gibson Dunn is a leading global law firm advising clients on significant transactions and disputes. Based in Denver, the Legal Executive Assistant (Litigation) supports a group of partners and of counsel attorneys within the Legal Services Department. The role provides a high level of administrative support and practice coordination, coordinating daily activities with assigned attorneys. It reports to the Legal Administrative Services Manager and takes daily direction from assigned attorneys.

Requirements

At least 7 years of relevant experience; preferably in a legal professional services environment.
Litigation experience.
Experience e-filing in state and federal courts, including CM/ECF and PACER, and experience with Colorado Courts E-Filing.
Working knowledge of state and federal rules of civil procedure.
Exceptional verbal and written communication and interpersonal skills, with the ability to collaborate effectively with diverse stakeholders and clients.
Ability to work independently and as part of a team, delegate, and manage resources effectively.
Strong attention to detail when composing, typing, and proofreading materials, setting priorities, and meeting deadlines.
Ability to work in a fast-paced environment, manage competing tasks with minimal supervision, and exercise independent judgment in a deadline-driven setting.
High integrity and discretion in handling confidential information.
Initiative, critical-thinking skills, resourcefulness, and the ability to anticipate assignment needs.
Highly skilled in Microsoft Office Suite and able to quickly learn industry-specific computer applications.
Flexibility and commitment to work occasional overtime as required.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Provide executive support as part of a team of Legal Executive Assistants to a group of partners and of counsel attorneys.
Coordinate the day-to-day activities of assigned attorneys’ practices in close collaboration with them.
Handle complex administrative duties, including scheduling meetings, preparing reports and meeting materials, entering time, editing documents, furnishing information, responding to routine correspondence, providing technical support, processing expense reports, and answering telephone calls.
Prepare and e-file pleadings and other court documents in state, federal, and appellate courts; comply with local rules and judge-specific requirements; and maintain filing confirmations.
Manage client onboarding, billing, and relationship management activities.
Arrange complex domestic and international travel, including detailed personal and professional itineraries, flights, hotels, car service, visas, and dining reservations.
Provide backup support to peers and collaborate with other firm departments and key stakeholders to complete tasks efficiently.