Legal Executive Assistant

Gibson Dunn•New York, NY

1d•$100,000 - $135,000•Onsite

About The Position

Based in New York, the Legal Executive Assistant supports a group of partners in the Real Estate Practice as part of a team-based support structure within the Legal Administrative Services Department. The role coordinates partners’ daily activities and provides a high level of administrative support and practice coordination. The position reports to the local Legal Administrative Services Manager and Director of Administration and takes daily direction from assigned partners. The Legal Executive Assistant manages complex administrative responsibilities, client onboarding, billing and relationship management, and domestic and international travel. The position also provides backup support to other Legal Assistants and works with firm departments and stakeholders to complete tasks effectively and efficiently. Flexibility and a commitment to work overtime as required are expected.

Requirements

At least 5 years of relevant experience.
High proficiency in Microsoft Office Suite and ability to quickly learn and use industry-specific computer applications.
Strong attention to detail in composing, typing, and proofreading materials, setting priorities, and meeting deadlines.
Ability to work in a fast-paced environment while managing multiple competing tasks and demands.
Exceptional verbal and written communication and people skills, including the ability to collaborate with diverse stakeholders and clients and facilitate collaboration across departments.
Ability to work independently and as part of a team, and to delegate and manage resources effectively.
Initiative and critical-thinking skills, including independent judgment and decision-making while managing multiple priorities in a fast-paced, deadline-driven, detail-oriented environment.
Integrity and discretion in handling confidential information.
Ability to anticipate the needs of supported partners and act as a creative, resourceful self-starter.

Nice To Haves

Bachelor’s degree preferred.
Relevant experience in a professional services environment preferred.
Law firm experience strongly preferred.

Responsibilities

Provide executive support to a group of partners in the Real Estate Practice as part of a team of Legal Executive Assistants.
Coordinate the day-to-day activities of assigned partners’ practices.
Perform complex administrative duties, including scheduling meetings, preparing reports and meeting materials, furnishing information, responding to routine correspondence, assisting with technical support, processing expense reports and time entries, and answering telephone calls.
Manage client onboarding, billing, and relationship management activities.
Organize complex domestic and international travel, including flights, hotels, car service, visas, and dining reservations, and prepare detailed personal and professional itineraries.
Provide backup support to other Legal Assistants as needed.
Liaise with other firm departments and key stakeholders to complete tasks effectively and efficiently.
Work overtime as required.