Executive Assistant, Legal

Cambria•Eden Prairie, MN

23h•$82,185 - $109,961•Onsite

About The Position

The Executive Assistant provides support primarily to the General Counsel, with minor support to the President and CFO. The role covers a broad range of administrative and coordination tasks, including calendar and travel management, project support, file organization, task-list maintenance, and other duties as assigned. The position requires working standard office hours on site, with possible extended hours when needed, and may involve travel between local Cambria locations. The Executive Assistant supports executives by managing calendars and meetings, responding to inquiries, maintaining an efficient digital filing system, preparing reports and high-quality documents, coordinating travel, and handling confidential information. The role partners with IT to help ensure equipment is functioning optimally and works across functions with Cambria’s travel team. Duties and responsibilities may change at any time with or without notice.

Requirements

High school diploma or equivalent required.
At least 5 years of experience supporting senior executives.
A proven track record in a legal department, corporate counsel office, or law firm environment.
Proficiency with Microsoft Office Suite and Google Suite.
Familiarity with expense management software such as Concur and communications software such as Zoom and Slack.
Excellent project management skills, including the ability to handle multiple projects, establish priorities, and meet deadlines.
Strong attention to detail and commitment to quality and accuracy.
Professional-level written and verbal communication skills.
Strong work ethic and outstanding organizational skills.
Strong problem-solving skills and the ability to make decisions using sound judgment.
Ability to communicate and interact effectively with internal and external customers.
Ability to handle confidential information appropriately and sensitively.
Entrepreneurial mindset.
Ability to work standard office hours on site and possible extended hours when needed.
Ability to lift up to 20 pounds occasionally or sparingly; may need to bend, reach, walk, or stoop occasionally; able to sit for prolonged periods and work on a computer.
May be required to travel between local Cambria locations.

Nice To Haves

Additional education beyond a high school diploma or equivalent.
Familiarity with expense management software such as Concur.
Familiarity with communications software such as Zoom and Slack.

Responsibilities

Provide administrative and other support to the General Counsel.
Proactively manage calendars, schedule meetings, arrange meeting spaces and services, anticipate conflicts and challenges, and help resolve competing requests.
Handle incoming calls and inquiries, deliver messages to appropriate parties, and provide excellent customer service.
Monitor assigned executives’ calendars, alert them to potential scheduling conflicts, and help resolve conflicts promptly.
Maintain and organize an efficient digital filing system.
Consolidate data and produce reports in requested formats.
Create and maintain professional documents using Microsoft Office and Google Suite products, including presentations, spreadsheets, and word-processing documents.
Partner with IT to ensure equipment is working at an optimal level.
Handle confidential and sensitive information and resolve routine questions.
Coordinate travel arrangements as needed with Cambria’s travel team.
Perform other duties as assigned by management.