Legal Executive Assistant

Gibson Dunn•Denver, CO

1d•$85,000 - $105,000

About The Position

Gibson Dunn is a leading global law firm advising clients on significant transactions and disputes. Based in Denver, the Legal Executive Assistant (Litigation) supports a group of partners and of counsel attorneys within the Legal Services Department. The role coordinates attorneys’ daily activities and provides a high level of administrative support and practice coordination. The position reports to the Legal Administrative Services Manager and takes daily direction from assigned attorneys. The Legal Executive Assistant works as part of a team to support assigned attorneys, coordinate their practices, handle complex administrative duties, prepare and e-file court documents, support client onboarding and billing, and organize domestic and international travel. The role requires strong attention to detail, discretion, initiative, sound judgment, and the ability to manage competing priorities in a fast-paced, deadline-driven environment. Occasional overtime may be required.

Requirements

At least 7 years of relevant experience.
Litigation experience.
Experience e-filing in state and federal courts, including CM/ECF and PACER.
Experience with Colorado Courts E-Filing.
Working knowledge of state and federal rules of civil procedure.
Strong attention to detail when composing, typing, and proofreading materials, setting priorities, and meeting deadlines.
Ability to work in a fast-paced environment, manage multiple competing tasks and demands, and work with minimal supervision.
Exceptional verbal and written communication and interpersonal skills, including the ability to collaborate with diverse stakeholders and clients and work with various departments.
Ability to work independently and as part of a team, and to delegate and manage resources effectively.
Initiative, critical-thinking skills, and independent judgment in managing multiple priorities in a fast-paced, deadline-driven, detail-oriented environment.
Integrity and discretion in handling confidential information.
Self-starter who takes initiative; resourceful and anticipatory of assignment needs.
Flexibility and willingness to work occasional overtime as required.
High proficiency in Microsoft Office Suite and ability to quickly learn and use industry-specific computer applications.

Nice To Haves

Bachelor’s degree preferred.
Relevant experience in a legal professional services environment preferred.

Responsibilities

Provide executive support as part of a team of Legal Executive Assistants to a group of partners and of counsel attorneys.
Collaborate with assigned attorneys to manage day-to-day coordination of their practices.
Handle complex administrative duties, including scheduling meetings, preparing reports and meeting materials, entering time, editing documents, furnishing information, responding to routine correspondence, assisting with technical support, processing expense reports, and answering telephone calls.
Prepare and electronically file pleadings and other court documents in state, federal, and appellate courts, complying with local rules and judge-specific requirements, and maintain filing confirmations.
Manage client onboarding, billing, and relationship management activities.
Arrange complex domestic and international travel, including detailed personal and professional itineraries, flights, hotels, car service, visas, and dining reservations.
Provide backup support to peers and liaise with firm departments and key stakeholders to complete tasks effectively and efficiently.