Executive Assistant, Legal

Cambria•Eden Prairie, MN

3d•Onsite

About The Position

The Executive Assistant primarily supports the General Counsel, with minor support to the President and CFO. The role handles a broad range of administrative and coordination tasks, including managing calendars, arranging travel, assisting with project management, organizing files, maintaining task lists, and performing other duties as assigned. The position requires working standard office hours on site, with possible extended hours when needed, and may involve travel between local Cambria locations. The Executive Assistant manages executive calendars and meeting logistics, responds to calls and inquiries, maintains digital files, consolidates data and prepares reports, and creates documents and presentations using Microsoft and Google productivity tools. The role also coordinates with IT to keep equipment operating effectively, handles confidential information, and works cross-functionally with Cambria’s travel team. The salary range is $82,185–$109,961. Employment offers are contingent on successful completion of a background verification check, subject to applicable laws and regulations.

Requirements

High school diploma or equivalent required.
At least 5 years of experience supporting senior executives, with a proven track record in a legal department, corporate counsel office, or law firm environment.
Proficiency with Microsoft Office Suite and Google Suite.
Familiarity with expense management software such as Concur and communications software such as Zoom and Slack.
Excellent project management skills, including the ability to manage multiple projects, establish priorities, and meet deadlines.
Strong attention to detail and commitment to quality and accuracy.
Professional written and verbal communication skills.
Strong work ethic and organizational skills.
Strong problem-solving skills and sound judgment.
Ability to communicate and interact effectively with internal and external customers.
Ability to appropriately and sensitively handle confidential information.
Entrepreneurial mindset.
Ability to work standard office hours on site and possible extended hours when needed.
Ability to lift up to 20 pounds occasionally or sparingly; may need to bend, reach, walk, or stoop occasionally; prolonged periods sitting at a desk and working on a computer.
May be required to travel between local Cambria locations.

Nice To Haves

Additional education beyond a high school diploma or equivalent.
Creativity with PowerPoint and Google Slides, technical skill with Excel and Sheets, and organizational and professional skill with Word and Docs.

Responsibilities

Provide administrative and other support to the General Counsel, with minor support to the President and CFO.
Proactively manage executive calendars, schedule meetings, arrange meeting spaces and services, identify conflicts, and help resolve scheduling issues.
Handle incoming calls and inquiries, route messages appropriately, and provide excellent customer service.
Maintain and organize an efficient digital filing system.
Consolidate data and produce reports in different formats as requested.
Create and maintain high-quality documents and presentations using Microsoft Office and Google Suite products.
Partner with IT to help ensure equipment is operating optimally.
Handle confidential and sensitive information and resolve routine questions.
Coordinate with Cambria’s travel team to plan and facilitate travel arrangements as needed.
Assist with project management, organize files, maintain task lists, and perform other duties as assigned by management.