Legal Executive Assistant

DLA Piper•New York, NY

1d•$47 - $63•Hybrid

About The Position

As a Legal Executive Assistant, you will support lawyers by managing the daily functions of an attorney’s practice so they can focus on developing and sustaining their practice. You will serve as an executive-level assistant and trusted business partner, creating connections, delivering critical information, ensuring meetings and materials are accurate, and helping advance the priorities of the practice and its clients. You will also collaborate with Legal Administrative Assistants and Legal Support Assistants. The role requires administrative competence and a thorough understanding of the procedures, business context, terminology, and documents involved in an attorney’s practice. You will help ensure the smooth operation of the practice area and represent the Firm professionally. The position is based in DLA Piper’s New York office and offers a hybrid work schedule, subject to coordination with the hiring manager or supervisor and possible modification at the Firm’s discretion.

Requirements

High school diploma or GED.
At least 5 years of experience in an administrative role in a corporate or legal environment supporting upper-level leadership.
Effective communication in the region’s native language, by email and voice.
In-depth knowledge of administrative and legal processes, procedures, and document types.
Professionalism, discretion, adaptability, initiative, and commitment to continued development; ability to handle confidential information and sensitive legal matters with care and integrity.
Strong written and verbal communication, listening, interpersonal, and problem-solving skills; ability to convey complex information clearly and concisely and understand others’ needs and concerns.
Excellent time management, attention to detail, planning, prioritization, and multitasking skills in a fast-paced and demanding environment; ability to work under pressure and stay productive.
Ability to request help from Firm resources to support accurate and timely delivery of work product.
Expertise with technology and Firm software, including research tools, case management software, accounting software, Word, PowerPoint, Excel, and third-party programs.
Ability to adapt to application upgrades and use AI-powered tools for document production, review, and case research.
Proficiency with virtual collaboration tools such as Zoom and Teams.
Ability to travel occasionally, domestically and internationally.
The position is not eligible for immigration sponsorship or support.

Nice To Haves

Bachelor’s degree in legal studies, business administration, or a related field.

Responsibilities

Manage attorney projects, track milestones, and help ensure deadlines and tasks are completed efficiently.
Liaise among attorneys, clients, and internal departments; handle inquiries and accurately relay messages, using independent judgment when responding on an attorney’s behalf.
Build professional relationships, provide clear direction and constructive feedback, resolve conflicts, and collaborate with people across the organization.
Delegate assignments to Legal Support Assistants and AskLegalSupport, monitor progress, communicate with support teams, provide service feedback, and recommend improvements.
Collaborate with other Legal Executive Assistants and Legal Administrative Assistants on complex projects and provide mentorship and support to Legal Support Assistants.
Provide ongoing feedback and mentoring to support Legal Support Assistants’ professional development.
Draft, proofread, finalize, and review legal documents, correspondence, and presentations for accuracy; provide feedback to internal support teams on completed work.
Support information governance and records management for client and matter work by organizing and storing content in approved repositories, following Firm policies, assisting with matter close-outs, and liaising with Information Governance and Records resources.
Conduct research for the attorney and practice group, compile case-preparation and executive-briefing information, and coordinate with internal support teams on presentations and other materials.
Plan meetings and coordinate with internal and external parties; prepare agendas and materials and ensure meeting requests are managed accurately and promptly.
Oversee billing matters, approval forms, and related correspondence; coordinate accurate and timely prebill processing, address billing questions or issues as an attorney’s proxy, deliver final bills, and follow up at the attorney’s request.
Manage the attorney’s calendar, schedule meetings, resolve conflicts, organize complex travel itineraries, communicate competing priorities and offer solutions, and ensure expenses and time entry are assigned to AskLegalSupport and processed correctly and promptly.
Communicate effectively with clients, lawyers, business professionals, and external audiences; produce high-quality work; meet deadlines and manage competing priorities; comply with Firm policies; and maintain confidences.