Legal Executive Assistant

Brown Rudnick•Los Angeles, CA

3d•Onsite

About The Position

Brown Rudnick is seeking an organized, detail-oriented Legal Executive Assistant to join its growing legal team in its Los Angeles office. The role provides essential administrative and office support to attorneys and helps ensure the office operates smoothly. The assistant will manage calendars and communications, coordinate meetings and travel, support billing processes, prepare legal documents, maintain client files, and assist with department initiatives and other responsibilities as needed. Brown Rudnick is an international law firm serving clients in global litigation, crisis management, brand and reputation management, life sciences, and technology. The firm describes its values as enterprising, respectful, inclusive, insightful, and tenacious, and says it provides client-driven service on high-profile cross-border matters. The estimated salary range is $75,000–$85,000, based on experience level and location. Brown Rudnick LLP is an Equal Opportunity Employer committed to recruiting, developing, and advancing talented professionals from all backgrounds.

Requirements

Proven experience as an executive assistant in a Big Law or professional services environment, supporting senior attorneys or executives in a fast-paced setting.
Discretion and the ability to handle confidential information professionally.
Strong written and verbal communication skills and a professional, approachable tone.
Proficiency in Microsoft Excel, PowerPoint, and Outlook.
Superior organizational and time-management skills, including the ability to manage multiple tasks and priorities effectively.
Strong understanding of legal billing and timekeeping practices.
Ability to multitask and manage competing priorities effectively.
Excellent attention to detail and strong proofreading skills.
Proactive, polished, and able to work independently with minimal supervision.
Understanding of how to navigate a corporate or professional office environment.

Responsibilities

Manage attorney calendars in Outlook, including high volumes of meetings, appointments, and deadlines, and anticipate needs.
Enter attorney time records accurately into the billing system.
Handle calls, emails, and post, routing communications to appropriate individuals and ensuring timely responses.
Schedule and coordinate conference room meetings and activities, including food and beverage, catering, audiovisual equipment, and supplies.
Coordinate travel logistics and detailed itineraries.
Assist with preparing client invoices in collaboration with the billing department and send selected bills directly to clients with clear, accurate communication.
Engage professionally and independently with clients when needed to provide support and service.
Manage incoming calls professionally and route messages and inquiries efficiently.
Draft, format, and edit legal materials, correspondence, and memoranda.
Support department-specific initiatives and special projects, including tracking, reporting, and presenting information.
Manage multiple tasks and competing priorities in a fast-paced environment.
Maintain and update client files so information is current and accessible.
Take on additional responsibilities as needed and contribute to a positive, team-oriented work environment.