Executive Assistant, Legal

Rosewood Hotel Group • Dallas, TX

8d

About The Position

The Executive Assistant, Legal serves as the operational backbone of Rosewood Hotel Group’s global Legal & Data Privacy Department. The role keeps budgets, invoices, calendars, records, and programs organized so the team can focus on the business. It reports to the EVP & General Counsel and has a dotted-line relationship to the Manager, Legal Operations & Technology, Global. The position supports a global team working across multiple geographies and time zones and collaborates with internal colleagues, including Finance teams in Hong Kong and Shanghai, as well as external counsel and service providers.

The Executive Assistant manages priorities, expenses, and logistics with discretion and sound judgment, and supports team connection through training, recognition, milestones, and events. The role is suited to an experienced administrative professional who takes pride in excellent administration, owns processes end to end, and thrives in an international environment.

Requirements

• Experienced administrative professional or executive assistant with a strong track record of directly supporting senior executives.
• Demonstrated experience managing department budgets, invoices, and expense reports, with confidence working with numbers and financial systems.
• Exceptional organizational skills and attention to detail, with the ability to manage competing priorities and meet strict deadlines.
• Clear and professional communication skills, including strong written and verbal skills and the ability to draft, format, and carefully proofread correspondence and reports.
• Excellent discretion and integrity when handling sensitive and confidential information.
• Proactive and resourceful approach to anticipating needs and owning outcomes.
• High proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Comfort adopting technologies such as Microsoft Copilot and approved GenAI tools.
• Ability to support colleagues across global time zones.

Nice To Haves

• Experience in a legal department or law firm.
• Experience with expense, accounts payable, or e-billing systems.

Responsibilities

• Support preparation of annual Legal Department budgets at corporate and property levels; track actual spend, including outside counsel and vendor costs, and prepare budget-to-actual summaries.
• Manage outside counsel and service provider invoices from receipt through payment, including coding, approval routing, discrepancy resolution, invoice logs, and accrual support.
• Proactively manage the EVP & General Counsel’s calendar, priorities, expenses, and travel logistics; resolve conflicts and prepare briefing materials as needed.
• Coordinate the Legal Department calendar, global training schedules, meetings, offsites, and events across multiple time zones, including invitations, materials, attendance records, and logistics.
• Support onboarding and offboarding and coordinate work anniversaries, birthdays, recognition, gifts, and other milestones.
• Maintain accurate and accessible Legal Department files and records, including the contract repository.
• Support document distribution, signature coordination, administrative projects, and general department administration.

Benefits

• Medical coverage
• Retirement benefits
• Paid time off
• Complimentary room nights
• Learning and development opportunities
• Global career opportunities
• Industry-leading paid parental leave supporting eligible associates across all paths to parenthood

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed