Legal Executive Assistant

Penn Mutual • Philadelphia, PA

1d • $95,000 - $115,000 • Hybrid

About The Position

The Executive Assistant provides executive-level administrative, organizational, and strategic support to the Chief Legal Officer (CLO) and members of The Penn Mutual Law Department. The role develops broad knowledge of Law Department policies, procedures, and practices, and helps coordinate projects and deadlines directly or through others while working with minimal supervision.

The position supports the CLO’s schedule and priorities, the Office of the Corporate Secretary, departmental records and budget, onboarding, technology communications, and the paralegal team. It handles highly confidential information and uses emerging technology, including artificial intelligence, to improve workflows and support business objectives. Penn Mutual describes its work model as flexible and hybrid, allowing employees to choose where they work best based on their role and personal preference.

Requirements

• High school diploma or equivalent.
• At least 7 years of experience providing administrative support to a senior-level executive.
• Ability to exercise discretion when accessing and working with confidential information.
• Exceptional attention to detail and commitment to high-quality work.
• Ability to work independently with minimal direction and supervision.
• Flexibility and comfort with ambiguity, and ability to thrive in a fast-paced environment with shifting priorities.
• Intellectual curiosity and aptitude and desire for continuous learning.
• Ability to take initiative, act with urgency, and follow through.
• Strong organizational and planning skills, including ability to manage multiple conflicting deadlines.
• Strong problem-solving skills.
• Ability to collaborate, build relationships, and interface with leaders and associates across the organization.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Microsoft Outlook.
• Ability to gain proficiency in company tools and systems.
• Ability to contribute positively by learning new skills and suggesting process or procedure improvements.

Nice To Haves

• College degree or paralegal certificate.
• Paralegal skills.

Responsibilities

• Coordinate and optimize the CLO’s schedules, priorities, presentations, and commitments to support productivity, effectiveness, and strategic focus.
• Support the Office of the Corporate Secretary, including assisting with drafting minutes for affiliated boards and committees, record keeping, and file management.
• Handle confidential and sensitive information with professionalism and discretion.
• Draft, edit, and proofread executive correspondence, presentations, and other communications with attention to detail.
• Plan and coordinate the CLO’s calendar of events; schedule appointments; prepare detailed itineraries and travel accommodations; maintain travel and expense records; and coordinate staff and department meetings and agendas.
• Support departmental onboarding, including onboarding new associates and assisting with the attorney rotation process for the intern/extern program.
• Work with Information Technology to facilitate training and communications to the Law team about technology updates.
• Use artificial intelligence and other emerging technology to streamline workflows, improve processes, enhance executive effectiveness, and support business objectives.
• Use desktop tools, including Microsoft Office products and electronic mail systems.
• Assist with maintaining departmental records, including electronic files and records held off-site.
• Track the departmental budget.
• Provide assistance to the paralegal team as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED