Executive Assistant

Flex•Austin, TX

4d•Onsite

About The Position

Axiom is seeking an Executive Assistant to provide administrative and operational support to the Axiom Chief Information Officer (CIO) in Austin, Texas. The role is based at the Austin Corporate Headquarters and offers visibility across the company and its leadership. The position’s scope may adapt to the CIO’s responsibilities, priorities, personality, and communication style. The role is described in the context of Flex’s planned spin-off of its Cloud and Power Infrastructure segment into Axiom, with the spin-off planned for Q1 2027; if completed, the role will support the independent company. The Executive Assistant will manage the CIO’s schedule and meeting preparation, coordinate internal and external meetings, arrange meeting logistics, handle calls and inquiries, arrange domestic and international travel, verify and approve transactions, and manage expense-related processes. The role also contributes to projects and business operations by tracking priorities, milestones, deadlines, and action items; preparing research, reports, and presentations; supporting budgets and supplies; and adapting to changing processes and priorities. As a liaison for the CIO, the Executive Assistant will triage inquiries and coordinate communications and actions with employees, senior leaders, customers, visitors, and external stakeholders. The role also works with corporate communications, supports onboarding and training, and helps strengthen collaboration across the CIO organization and the broader company.

Requirements

At least 7 years of applicable administrative experience supporting a VP, SVP, or C-suite executive.
Skillful execution of administrative activities, with discretion, attention to detail, organization, and process.
Proactive mindset.
Strong oral and written communication skills, including clear, thorough, specific communication and follow-through.
Ability to communicate effectively with senior leaders and external stakeholders and build strong relationships.
Proficiency with MS Office Suite, Outlook email and calendaring, conference-call setup, and audio and visual conferencing programs, including Zoom.
Intermediate-level project management experience.
Ability to work under pressure and consistently meet deadlines.
Experience with budget and event planning or management.
Bachelor’s degree or equivalent relevant experience.

Nice To Haves

Experience supporting an executive in a fast-paced manufacturing, technology, or software company.
Customer-centric orientation.
Agility and flexibility in response to rapidly changing priorities and needs.
Willingness and ability to acquire new competencies and take on new challenges.
Strong teamwork skills and confidence offering suggestions and process improvements while collaborating with others.
Ability to take initiative and make well-informed decisions on ambiguous tasks and situations with little supervision.
Resourceful, solution-oriented attitude and willingness to handle tasks of any size.
Ability to influence others, handle conflict appropriately, know when to delegate issues, and apply sound judgment.

Responsibilities

Manage the CIO’s day-to-day schedule and ensure the CIO is prepared for meetings and priorities.
Coordinate internal and external meetings, including team, extended staff, all-hands, off-site, and one-on-one meetings.
Arrange meeting logistics such as food orders, luncheons, and materials.
Manage calls, answer on behalf of the CIO as appropriate, and resolve routine and complex inquiries.
Book domestic and international travel in accordance with company policy, considering visas, costs, and required documentation.
Verify and approve transactions on behalf of the CIO.
Ensure timely expense submissions and review expense reports submitted by the CIO’s direct reports, providing feedback as needed.
Collaborate on and execute special projects; serve as a key point of contact for alignment of departmental goals, milestones, and initiatives with the annual business cycle.
Follow up and provide reminders on project deadlines and deliverables.
Proactively manage calendar priorities in light of customer meetings, forecasts, earnings releases, Board of Directors activities, current projects, and team needs.
Take notes at leadership meetings and track action items.
Conduct research and compile and draft statistical reports and presentations.
Adapt to changing business processes and understand the relevance of performance metrics.
Handle budgets, bill paying and monitoring, and ordering and maintaining supplies and equipment.
Act as a gatekeeper for inquiries from customers, employees, executive leadership, visitors, and others; triage requests and coordinate communication and actions.
Interface with employees across Axiom, senior executives, and external stakeholders, and understand key contacts across organizations.
Maintain awareness of issues and developments across the business.
Partner with corporate communications to implement communication strategies and materials supporting key initiatives and informing stakeholders.
Support onboarding new employees and training new team members.