Executive Assistant

Shepherds College•Franklin, TN

4d•Hybrid

About The Position

Shepherds College is seeking an Executive Assistant to support its fundraising efforts and help build and sustain a community of partners who advance the college’s vision. The role increases the Executive Vice President’s capacity to focus on major-gift relationships and expansion fundraising through excellent organization, careful preparation, and dependable follow-through. The Executive Assistant provides executive support, coordinates special events and advancement projects, and takes on selected expansion assignments. The position can be part-time at 30 hours or full-time and is structured as a hybrid role, with on-campus work at The Village, occasional evening and weekend events, and travel as needed.

Requirements

Alignment with Shepherds’ Christian mission and a desire to help people with intellectual and developmental disabilities flourish.
Experience in executive support, advancement operations, events, project coordination, or a related field.
Exceptional organization, sound judgment, and initiative, with the ability to manage multiple priorities, anticipate needs, and adapt as priorities change.
Strong written and interpersonal communication skills.
Discretion with confidential information.
Comfort using CRM systems, project management tools, and standard office software.
Availability for on-campus work at The Village, occasional evening and weekend events, and travel as needed.

Responsibilities

Coordinate the Executive Vice President’s calendar, travel, meetings, and preparation, prioritizing donor relationships and fundraising activity.
Draft correspondence and coordinate donor follow-up, acknowledgments, and stewardship communications.
Maintain accurate CRM records based on Executive Vice President updates, documenting interests, commitments, introductions, next steps, and follow-up dates.
Coordinate preparation for advancement-related board and committee meetings, including scheduling, agendas, reports, presentations, and distribution of materials.
Provide administrative secretary support for Shepherds Foundation, Inc. (SFI), including recording minutes, coordinating their review and approval, and maintaining official meeting records.
Coordinate special events, campus visits, and other advancement activities from planning through follow-up.
Research prospective individual, church, business, and foundation partners and summarize findings for Executive Vice President review.
Work with the marketing and communications team to coordinate communications supporting the Executive Vice President role and expansion priorities, including marketing materials, social media, newsletters, bespoke presentations, and text messaging campaigns.