Executive Assistant

Agilent Technologies•Avon Lake, OH

4d•$44 - $69

About The Position

Agilent Technologies is seeking a highly organized and proactive Executive Assistant to support the VP of Sales, Marketing and Business Development. The role requires exceptional communication skills, business acumen, sound judgment, and the ability to manage competing priorities in a fast-paced, highly confidential environment. The Executive Assistant serves as a trusted partner by managing complex calendars, facilitating communications, supporting strategic initiatives, and ensuring efficient day-to-day operations. The position provides broad administrative and operational support, including expense reports, confidential correspondence, domestic and international travel arrangements, meeting and event coordination, purchase orders, budget tracking, and special projects. It also involves serving as a gatekeeper for the Vice President, managing requests and priorities, supporting employee engagement, and building collaborative relationships across the organization and with external stakeholders. The role includes occasional travel and offers the option to work remotely.

Requirements

At least 6 years of experience supporting senior-level executives in a fast-paced, dynamic environment.
Advanced proficiency in Microsoft Office Suite applications, including Outlook, Word, Excel, and PowerPoint.
Ability to build strong partnerships and collaborate effectively with Executive Assistants and cross-functional stakeholders.
Strong organizational and time-management skills, including the ability to manage multiple priorities and meet deadlines.
Professionalism, adaptability, discretion, and sound judgment when handling sensitive and confidential information.
Exceptional attention to detail, proactive problem-solving skills, and the ability to anticipate executive needs.
Ability to establish and maintain trusted, collaborative relationships with internal and external stakeholders at all levels.

Nice To Haves

Experience within the Biopharma, Medical Device, or Scientific industries.

Responsibilities

Manage the Vice President’s active calendar, process expense reports, prepare confidential correspondence, and coordinate domestic and international travel arrangements, itineraries, and agendas.
Maintain professionalism, service, and confidentiality while supporting stakeholders, customers, corporate partners, and senior leadership.
Manage the Vice President’s time and priorities, triage requests, and escalate sensitive matters when appropriate.
Facilitate organizational communication, proactively manage competing demands, and help ensure projects are completed successfully and on time.
Adapt to changing business needs and shifting priorities.
Coordinate staff and departmental meetings, including scheduling, agendas, video conferencing logistics, materials, and summaries.
Represent the organization professionally with external partners, collaborators, customers, and industry stakeholders, and support conferences, events, and executive engagements.
Support departmental operations and special projects, including purchase order processing, budget tracking, and administrative workflow coordination.
Build and maintain trusted, collaborative relationships with colleagues and stakeholders across all levels of the organization.
Anticipate business needs and identify solutions for internal and external stakeholders.
Demonstrate integrity, professionalism, discretion, and accountability.
Coordinate team meetings, leadership off-sites, department events, and other employee engagement activities.
Use feedback constructively and adapt to changing business requirements.
Pursue ongoing professional development to enhance effectiveness and support organizational goals.
Perform additional duties and responsibilities as assigned.