Senior Executive Assistant

Fidelity Investments • Boston, MA

4d • $60,000 - $92,000

About The Position

The Senior Executive Assistant provides advanced and diverse administrative support to Fidelity’s Workplace Investing Relationship Management Team. The role supports multiple executives and investment professionals by managing calendars, coordinating meetings, resolving conflicts, planning domestic and international travel, and handling expense reporting. It also manages daily workflows, communicates on behalf of leadership, builds working relationships across business units, supports team practices and cross-training, purchases supplies, plans onsite and offsite events, and coordinates activities that foster team culture and community. The role calls for an experienced, professional, organized, flexible, and proactive administrative teammate who can work effectively in a dynamic, fast-paced environment and assist the broader team as needed.

Fidelity is transitioning to a full-time onsite working model through a phased rollout across regions and roles. Onsite expectations vary by role and location and may evolve during the rollout; the transition does not apply to fully remote roles. The posting does not specify the onsite expectation for this position.

The base salary range is $60,000–$92,000 per year. Placement depends on responsibilities and scope, geographic location, relevant experience, and other factors. Depending on the position and eligibility requirements, compensation may also include a bonus or other variable compensation. Fidelity will not provide immigration sponsorship for this position.

Requirements

• Demonstrated professionalism, maturity, enthusiasm, initiative, and high energy.
• Strong organizational, time-management, prioritization, and project-management skills.
• Ability to build relationships and interact positively and effectively across multiple levels.
• Excellent written and verbal communication skills.
• Accuracy and attention to detail.
• Collaboration, creativity, flexibility, and teamwork in scheduling meetings.
• Experience managing sensitive and confidential information.
• Initiative and follow-through to identify and resolve potential obstacles or conflicts and provide prompt resolutions or alternatives.
• Strong skills with Microsoft Outlook, Word, PowerPoint, Excel, MS Teams, SharePoint, and Qualtrics.
• Flexibility and willingness to assist the broader team and cover for peers.

Nice To Haves

• Three or more years of executive administrative experience.
• Bachelor’s degree or related work experience.

Responsibilities

• Provide administrative support to multiple executives and investment professionals, including proactive calendar management, meeting coordination, troubleshooting conflicts and potential obstacles, domestic and international travel planning, and expense reporting.
• Manage expected and unexpected daily requests and commitments to ensure accuracy, efficiency, and timeliness.
• Communicate on behalf of leaders at all levels, internally and externally.
• Develop and maintain relationships across business units to support efficiency and problem solving.
• Collaborate with team members to advance best practices and cross-train on new and existing tools.
• Purchase supplies for the business, events, and associates.
• Prepare and plan onsite and offsite events, including site-wide events, quarterly team offsites, and meeting coordination.
• Coordinate group activities and events that support team culture and community.
• Assist the larger team across varied duties, including backing up peers and covering client meetings.

Benefits

• Comprehensive health care coverage
• Emotional well-being support
• Retirement benefits
• Paid time off
• Parental leave
• Charitable giving employee match program
• Educational assistance, including student loan repayment and tuition reimbursement
• Learning resources for career development
• Bonus or other variable compensation, depending on position and eligibility

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed