Senior Executive Assistant

ADP•Alpharetta, GA

23h•Hybrid

About The Position

ADP is hiring a Senior Executive Assistant to support two senior leaders in a fast-paced, highly visible, and matrixed corporate environment. The role proactively manages complex calendars, competing priorities, and changing schedules, helping executives stay organized, prepared, and focused on their highest priorities. The assistant serves as a trusted partner, anticipates needs, exercises sound judgment and discretion, and builds strong relationships across the organization. The position coordinates executive travel, leadership meetings, town halls, and employee engagement activities; prepares executive communications and business materials; manages expenses; and supports office-related administrative needs. It also identifies opportunities to improve processes and uses Microsoft 365, collaboration platforms, AI-powered productivity tools, and automation to streamline administrative work. The preferred education is a bachelor's degree or an equivalent combination of education and relevant experience. The position is marked #LI-HYBRID.

Requirements

At least 4 years of experience supporting senior leaders in a highly matrixed corporate environment, including complex calendar management, travel and meeting coordination, and navigating competing priorities.
Demonstrated experience supporting multiple senior executives in a fast-paced, matrixed corporate environment.
Experience managing complex executive calendars, balancing competing priorities, and resolving scheduling and logistical challenges.
Ability to exercise discretion, maintain confidentiality, and handle sensitive matters professionally.
Experience coordinating executive travel, leadership meetings, town halls, and corporate events.
Ability to anticipate needs, take initiative, and serve as a trusted partner to senior leaders.
Exceptional organizational and time-management skills, with the ability to manage multiple priorities and adapt to changing business demands.
Strong attention to detail, accuracy, and commitment to high-quality work.
Strong interpersonal skills and professional presence, with confidence communicating with senior leaders, stakeholders, and executive assistants.
Excellent written and verbal communication skills, including the ability to prepare polished executive-level materials.
Advanced proficiency in Microsoft 365, particularly Outlook, PowerPoint, Excel, Word, and Teams.

Nice To Haves

Bachelor's degree or equivalent combination of education and relevant experience preferred.
Familiarity with, or enthusiasm for learning, AI-powered productivity tools, workflow automation, and modern collaboration platforms.

Responsibilities

Provide personalized, proactive administrative support to two senior executives based on their preferences, priorities, and working styles.
Anticipate needs and potential challenges, resolve issues, and use sound judgment, professionalism, and discretion in daily interactions.
Manage competing meeting requests, communicate scheduling constraints, and protect executive time for important commitments.
Proactively manage complex executive calendars, coordinate meetings and commitments, identify conflicts, and recommend solutions.
Track deadlines, events, and administrative commitments; provide timely reminders and reserve time for preparation and travel.
Coordinate logistics for leadership meetings, team gatherings, town halls, and associate engagement activities, including scheduling, rooms, virtual meeting setup, materials, and catering.
Prepare and format presentations, documents, agendas, executive communications, reports, and other business materials.
Maintain organized administrative processes and information to support efficient executive office operations.
Build partnerships with executive assistants, leadership teams, and stakeholders to coordinate schedules, communication, and follow-through.
Identify opportunities to simplify administrative processes and improve efficiency; develop organizational systems for scheduling, travel, and document management.
Use Microsoft 365, collaboration platforms, AI-powered productivity tools, and automation to streamline tasks and implement practical workflow improvements.
Coordinate complex domestic and international travel, including transportation, accommodations, itineraries, and schedule changes.
Manage expense reports, reimbursement submissions, and corporate credit card reconciliation accurately and efficiently.
Coordinate office-related administrative needs, supplies, equipment, and facilities requests as appropriate.
Handle confidential and sensitive information with integrity and discretion.
Respond flexibly and resourcefully to changing needs and unexpected situations.