Senior Executive Assistant

Axiom Space • Houston, TX

3d

About The Position

The Senior Executive Assistant provides high-level administrative and strategic support to the Chief Legal Officer and Chief Scientist, helping ensure priorities are executed efficiently in a dynamic aerospace environment. The role manages complex calendars, travel, communications, meetings, and confidential information, and serves as a trusted partner to executive leadership.

The position coordinates cross-functional initiatives and supports board, legal, scientific, and executive activities to promote organizational alignment among internal and external stakeholders. The Senior Executive Assistant uses sound judgment, anticipates executive needs, and proactively resolves challenges to maximize leadership effectiveness and productivity. Success requires exceptional discretion, attention to detail, adaptability, and the ability to manage multiple high-priority activities in a fast-paced, mission-driven organization.

Requirements

• 8–10 years of experience as a senior administrative assistant in both public and private sectors.
• High school diploma or equivalent.
• Proficiency in Microsoft Office.
• Knowledge of AI tools, specifically Claude Enterprises.
• Passion for space and the mission.
• Entrepreneurial, growth mindset.
• High emotional intelligence and ability to collaborate within teams and cross-functionally.
• Ability to use systems and tools to work smarter and faster.
• Demonstrate accountability, technical rigor, execution discipline, pride of delivery, and confidentiality/discretion.
• Willingness to work evenings and weekends as needed to meet critical project milestones.
• Eligibility to meet any applicable export-control screening requirements is a condition of employment.

Nice To Haves

• Experience within the aerospace industry.

Responsibilities

• Manage complex calendars for multiple executives.
• Coordinate meetings and prepare documentation and notes.
• Manage domestic and international travel.
• Prepare expense reports and executive correspondence.
• Create presentations and spreadsheets.
• Maintain confidentiality and discretion.
• Solve problems independently.
• Support planning and execution of board of directors meetings.
• Support cross-functional teams and stakeholders.
• Serve as a trusted liaison between executive leadership and internal and external stakeholders.
• Manage sensitive and confidential legal, scientific, and business information with discretion.
• Coordinate executive priorities, action items, and strategic initiatives to ensure timely follow-through.
• Anticipate executive needs, identify potential conflicts, and proactively develop solutions.
• Support leadership meetings, executive reviews, board-related activities, and special projects.
• Prepare briefing materials, reports, agendas, and executive communications.
• Partner with cross-functional teams to facilitate organizational alignment and execution of business objectives.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED